Bid Coordinator

POSITION: Bid Coordinator (Presale)
DEPARTMENT: Sales
CLASSIFICATION: Exempt

SUMMARY:

General Responsibilities:

The Bid Coordinator works with the sales team to analyze preliminary bid strategy for all BCS product lines, gather and organize solicitations, and communicate project details to the sales team.

Reports to: Senior Bid Coordinator
Direct reports: None

Direction:

• Minimal supervision.

MAJOR RESPONSIBILITIES:

90% Provide support to sales staff for pre-bid opportunities.

• Search Plan Room sites and Bid Room sites for new projects, addendums for existing projects, and qualify projects for download.

• Review emails from SEs, Mechanical Contractors, and General Contractors, and request access to plans/specifications as required for download and review.

• Review and download upcoming projects and keep up-to-date plans, addendums and bid dates for projects. Maintain BCS Plan Room folder structure.

• Post all upcoming jobs to the bid calendar and include all appropriate employees. Post project based on bid calendar template.

• Conduct pre bid follow up on all addendums, contact listed general contractors and request mechanical and electrical bidders, and contact the mechanical and electrical bidders as directed.

• Compile HVAC equipment analytics for all jobs encountered and track for projects containing products that we do/do not represent. Track metrics as determined by the Director of Sales.

• Attend weekly bid meeting for each office, document action items in CRM for sales personnel, and send weekly summary to all of Sales.

10% Engages in Personal Training and Development.

• Studies literature and attends seminars to keep current on products, processes, and materials. Embraces feedback to be used for personal development.

QUALIFICATIONS:

Education

• Experience in Construction, Engineering, Engineering Technology, or related fields preferred but not required.

Skills and Experience

• Ability to multi-task and juggle multiple projects simultaneously.

• Excellent oral and written communication skills.

• Excels in a diverse team environment.

• One to two years of construction industry experience is beneficial.

• Experience reading mechanical plans and specifications is beneficial.

• Knowledge of HVAC equipment types and building automation systems is beneficial.

• Well versed in the utilization of Microsoft Office (Word, Excel and Outlook) and SharePoint.

• Experience working with Procore is beneficial.

• Mathematical abilities to add, subtract, multiply and divide all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and create and interpret graphs.

• Ability to build rapport and strengthen relationships with new and existing customers.

• Highly organized, thorough and detail oriented.

• Strong problem-solving ability.

• Strong work ethic.

• Ability to evaluate urgency of situation and prioritize tasks.

Certificates, Licenses, Registrations

• Valid driver license.

Other Requirements

• Limited evening or weekend work.

• Minimal travel related to training.

Training and development

• Studies literature and attends seminars to keep current in products, processes and materials. Must be familiar with competitors product lines and how our products met or exceed specification

Physical Requirements

Requires standing, walking, bending, squatting or twisting on a regular basis. May require the ability to climb, balance, stoop, kneel, crouch, crawl or reach with hands and arms occasionally. Requires the ability to carry, lift, move or push up to 20 pounds on a regular basis and may be required to carry, lift, move or push 100 or more pounds on an occasional basis. Must be able to talk and listen to others. Frequently uses hands or fingers to handle of feel. Frequent use of manual dexterity and visualization of a computer screen through the day. Requires ability to see up close and distant, distinguish colors, peripheral vision, depth perception and the ability to adjust focus.

Work Environment

This position regularly works in an office setting and may infrequently, for training purposes, visit company sites in all types of indoor and outdoor conditions including near moving mechanical parts, in high, precarious places, extreme heat, cold and humidity. Occasional exposure to toxic or caustic fumes or chemicals. Regular noise levels range from minimal to moderate, but may be very loud when visiting job sites.

Most of the job duties require the employee to be working with computers and electronic media on a regular basis.

To perform this job successfully, an individual must be able to complete all areas outlined for this position in a satisfactory manner. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.