What are the responsibilities and job description for the Compliance and Contracts Officer position at Beacon Hill?
About This Opportunity:
We are seeking a highly skilled Contracts Administrator to join our team. As a key member of our organization, you will be responsible for managing contract execution processes, ensuring all terms and conditions are properly adhered to. You will also track and maintain records of contract milestones, renewals, amendments, and terminations.
Main Responsibilities:
- Managing contract execution processes, ensuring all terms and conditions are properly adhered to
- Tracking and maintaining records of contract milestones, renewals, amendments, and terminations
- Providing guidance to internal departments on contract-related matters
- Assisting with legal research and analysis, providing valuable information and support to attorneys in litigation and non-litigation matters
- Preparing and filing legal documents, such as briefs, reports, and legal correspondence, ensuring they comply with legal procedures and deadlines
- Coordinating and managing the discovery process for litigation, including document production and preparation of evidence
- Oversseeing the maintenance of an efficient contract database system, ensuring all contracts are properly stored and easily retrievable
- Implementing and optimizing contract management software to improve tracking, reporting, and auditing capabilities
- Conducting periodic audits of contract databases to ensure data accuracy and completeness
- Administering insurance policies related to contracts, including ensuring appropriate coverage and compliance with contractual requirements
- Coordinating with insurance providers to verify the adequacy of insurance coverage for various projects or business activities
- E nsuring that insurance certificates are properly reviewed, recorded, and tracked as part of the contract execution process
- E nsuring all contracts comply with local, state, federal, and international regulations
- Providing risk management support by identifying potential risks within contracts and recommending mitigation strategies
- Assisting with audits and investigations to ensure adherence to company policies and legal requirements
- Acting as a liaison between legal, finance, procurement, and other departments to ensure smooth contract administration and implementation
- Coordinating with external parties, such as clients, vendors, and legal representatives, to ensure that contractual obligations are met
Requirements:
- A strong understanding of contract law and legal terminology
- Excellent organizational and time-management skills
- Strong attention to detail and accuracy
- The ability to work independently and collaboratively in a team environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with contract lifecycle management software
- Strong analytical and problem-solving abilities
- The ability to manage multiple tasks and meet deadlines
- Excellent communication skills, both written and verbal
- The ability to maintain confidentiality and exercise discretion
