What are the responsibilities and job description for the Law Firm Receptionist position at Beacon Hill?
A national law firm seeking a Receptionist for their Downtown Fort Lauderdale office! The Receptionist will provide administrative support across the organization. This role is the first person in the Firm to welcome and assist any guests visiting the office and provides assistance in streamlining operations. The firm is looking for applicants that are energized, have a pleasant personality, and ready to take initiative and assist in any way possible! The ideal candidate will have at least five years of experience, preferably in a law firm setting. Please see below for more details!
Duties and Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate guest/client check-in process for the office they are based out of
- Utilize Firm directories to connect external users to the proper firm team member
- Validate parking for guests
- Ensure reception area is tidy and presentable
- Utilize the BOC telecommunication system for connecting outside external users and internal users via the phone console operation.
- Utilize the calendar to prepare for any in office meetings that are to occur in their office location. Scheduling may be needed. Maintain office security by following safety procedures and controlling access via the reception desk (monitor sign-in sheet/electronic logbook, issue visitor badges)
- Keep updated records (includes receipts) of office expenses and costs, when applicable
- Perform other clerical receptionist duties such as receive, sort and distribution of daily mail/deliveries, filing, photocopying, transcribing and faxing, and other ad-hoc projects as needed
- Make coffee or provide water for the client
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
