Bilingual Spanish Administrative Assistant/Receptionist at Immigration Law Firm

Join Our Team as an Administrative Assistant/Receptionist at a Leading Immigration Law Firm! (Bilingual English/Spanish)

About Us
At Bean, Lloyd, Mukherji, & Taylor, LLP, located in Downtown Oakland, we are a highly regarded, tight-knit immigration law firm. We specialize in family-based immigration, removal defense, naturalization, waivers, U and T Visas, and VAWA. Our team is passionate about helping immigrants navigate complex legal challenges, making a meaningful difference in their lives and the lives of their families.

Why You'll Love Working With Us

• Supportive Environment: We foster a collaborative atmosphere where your independence is valued, and teamwork is celebrated.
• Work-Life Balance: We understand the high-stress nature of our work and prioritize the well-being of our team. Our hours are Monday to Friday, 8:30 a.m. to 5 p.m., with an hour for lunch. We do not expect employees to work outside of those hours.
• Meaningful Work: Working in immigration law is incredibly fulfilling. Every day, you'll be making a real difference in the lives of individuals and families, helping them navigate complex legal processes and achieve their dreams. The work we do has a profound impact on our clients' lives, and you'll be a crucial part of that mission.

Your Role

As our Administrative Assistant/Receptionist, you will be the first point of contact for our office—playing a vital role in creating a welcoming and supportive experience for our clients. Your day-to-day responsibilities will include:

• Reception: Greeting clients and potential clients as they arrive at the office.
• Phones: Answering incoming calls, screening for consultations, and scheduling appointments.
• Client Communications: Answering basic case-related questions or facilitating clients to follow-up with legal assistants or attorneys.
• Data Entry: Keeping our case management database updated with important client information, such as contact details or case updates.
• Document Handling: Occasionally scanning, organizing, and filing documents, including large case files.
• Office Organization: Assisting with occasional re-filing of physical files, stocking office supplies, and maintaining a tidy workspace.
• Various Administrative Tasks: Providing support as needed across the firm.

What We're Looking For

• Bilingual Skills: Fluency in both Spanish and English (written and spoken) is required, given our predominantly Spanish-speaking client base.
• Personable and Outgoing: This role involves extensive client interaction, both in-person and over the phone. We're looking for someone who enjoys engaging with the public and making people feel at ease.
• Strong Communicator: You should feel confident communicating professionally via phone, email, text, and in person.
• Tech-Savvy: Proficiency in Microsoft Office, Adobe Pro, LawPay, and RingCentral is a plus, as well as comfort with learning new systems.
• Basic Knowledge of Immigration Law: If you have basic knowledge of immigration law, it will be a bonus, but is not required.

Compensation and Benefits

We offer a competitive salary based on experience, ranging from $24-32/hour (equivalent to $46,800-$60,450 annually for a 37.5-hour work week), with potential for performance-based bonuses. Our benefits include:

• Paid Time Off: Three weeks of paid vacation (four weeks after five years), plus all federal holidays and 10 sick days. Parental leave is also provided.
• Health Coverage: Fully paid health, dental, vision, life, and disability insurance.
• Retirement Plan: 401(k) with employer match.

Ready to Join Us?

We are flexible on a start date, with a preference for someone to begin no later than December 2, 2023, as our current Administrative Assistant is moving into a new role within the firm.

To apply, please submit:

• Your resume
• Three references
• A one-paragraph formal writing sample in Spanish

Send your application to our managing partners, Jesse Lloyd at jlloyd@beanlloyd.com and Anita Mukherji at amukherji@beanlloyd.com, and to our Operations Manager, Carlos Almanza at carlos@beanlloyd.com. Due to a potentially high volume of applications, please allow time for a response.

Make a difference with us at Bean, Lloyd, Mukherji, & Taylor, LLP. We look forward to meeting you!

Job Type: Full-time

Pay: $24.00 - $32.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday
• No nights
• No weekends

Experience:

• receptionist: 1 year (Preferred)

Language:

• Spanish (Required)

Ability to Commute:

• Oakland, CA 94607 (Required)

Work Location: In person

Salary : $46,800 - $60,450