What are the responsibilities and job description for the Scheduling Coordinator experienced in Long Term Care position at Bear Mountain at West Springfield?
Our skilled nursing home in West Springfield MA is searching for a creative and motivated Scheduler. The Scheduler responsibilities include, but are not limited to, coordinating and planning employee schedules; meeting staffing ratios/requirements; Following protocols for dealing with call outs; assisting with recruiting new employees and assisting the HR and Nursing department as required.
Other duties may include:
- Prepares staffing schedule and updates same as necessary
- Determine a two-week rotation an employee will be working within the master schedules
- Prepare and distributes and updates daily breakdown of staffing by units
- Print daily staffing sheets from ADP
- Update as needed for PTO, switches and call –outs
- Distributes to units
- Receives, maintains and processes PTO requests
- Check accrued vacation hours to ensure that staff have adequate time to cover request off
- Verify how many employees are currently schedule for PTO
- Have DNS approve or deny
- Enter PTO in schedule planner
- Return copy to employee, maintain original for payroll
- Maintains and updates PPD and PBJ reporting
- How many licensed staff times the numbers of hours they work (8 hours)
- How many unlicensed staff times the numbers of hours they work ( 7.5 hours)
- Previous days censu
- Responsible for identifying variances within budgeted PPD
- Responsible for updating schedule for PBJ nursing hours and reconciles with outside agency and per diem staff
- Attends new hire orientation training for scheduling component
Benefits:
- Medical/Dental/Vision
- 401(k) Retirement Plan
- Life Insurance, Short Term & Long Term Disability
- Paid Sick/Vacation/PTO/Holidays
- Ongoing education and training programs
- EAP (Employee Assistance Program)
- Employee Recognition Events
- Employee Discount program with LifeMart
Requirements:
- High School Degree
- 1 year of experience in a similar position with payroll experience is preferred.
- Medical knowledge and/or clinical experience is preferred.
- Proficient in Microsoft applications.
- Excellent organizational skills and attention to detail.
- Excellent written and oral communication skills.
COVID-19 Precaution(s):
- Remote interview process
- Virtual meetings
- Personal protective equipment provided or required
- Temperature screenings
- Social distancing guidelines in place
- Sanitizing, disinfecting, or cleaning procedures in place
