What are the responsibilities and job description for the Scheduling Coordinator "Experienced in Long Term Care" Join Our Team Today! position at Bear Mountain at West Springfield?
Our skilled nursing home in West Springfield MA is searching for a creative and motivated Scheduler. The Scheduler responsibilities include, but are not limited to, coordinating and planning employee schedules; meeting staffing ratios / requirements; Following protocols for dealing with call outs; assisting with recruiting new employees and assisting the HR and Nursing department as required.
Other duties may include :
Prepares staffing schedule and updates same as necessary
Determine a two-week rotation an employee will be working within the master schedules
Prepare and distributes and updates daily breakdown of staffing by units
Print daily staffing sheets from ADP
Update as needed for PTO, switches and call –outs
Distributes to units
Receives, maintains and processes PTO requests
Check accrued vacation hours to ensure that staff have adequate time to cover request off
Verify how many employees are currently schedule for PTO
Have DNS approve or deny
Enter PTO in schedule planner
Return copy to employee, maintain original for payroll
Maintains and updates PPD and PBJ reporting
How many licensed staff times the numbers of hours they work (8 hours)
How many unlicensed staff times the numbers of hours they work ( 7.5 hours)
Previous days censu
Responsible for identifying variances within budgeted PPD
Responsible for updating schedule for PBJ nursing hours and reconciles with outside agency and per diem staff
Attends new hire orientation training for scheduling component
Benefits :
Medical / Dental / Vision
401(k) Retirement Plan
Life Insurance, Short Term & Long Term Disability
Paid Sick / Vacation / PTO / Holidays
Ongoing education and training programs
EAP (Employee Assistance Program)
Employee Recognition Events
Employee Discount program with LifeMart
Requirements :
High School Degree
1 year of experience in a similar position with payroll experience is preferred.
Medical knowledge and / or clinical experience is preferred.
Proficient in Microsoft applications.
Excellent organizational skills and attention to detail.
Excellent written and oral communication skills.
COVID-19 Precaution(s) :
Remote interview process
Virtual meetings
Personal protective equipment provided or required
Temperature screenings
Social distancing guidelines in place
Sanitizing, disinfecting, or cleaning procedures in place
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