Administrative Assistant Troy, NY

Description

About BearCom:

• Largest Distributor of Wireless Voice, Data, and Video Solutions in North America
• 40 Years Industry-Leading Experience
• Partnerships with Motorola, JVC Kenwood, Avigilon, More
• 75 Branches Across North America

The Administrative Assistant provides a broad range of administrative support to maintain workflow; keeping management team apprised of matters relevant to executive objectives and business matters. Major responsibilities include customer and vendor coordination, scheduling internal and external meetings, making travel arrangements, maintaining client information, following up on proposal work, preparing expense reports, editing proposals, composing correspondence and managing special projects.

This position requires someone who has enthusiasm, discretion, strong written and verbal communication, outstanding organizational skills, good judgment, and the ability and desire to work independently with minimal direction. The AA must be resourceful, solutions-oriented and service focused.

Responsibilities:

• Provide administrative support to leadership team as needed
• Coordinate vendor and customer meetings
• Monitor deadlines on projects or meetings and follow through on unresolved issues and/or pending requests
• Anticipate needs and handle day-to-day issues
• Take initiative to refer questions and requests to the appropriate resource and follow through to resolution
• Schedule meetings, appointments, and conference calls
• Create meeting agendas and coordinate with others schedules
• Develop and maintain presentations, spreadsheets, proposals etc.
• Act as a company advocate and embody BearCom Wireless values

Preferred Qualifications:

• 3 years of experience in a business office environment
• Advanced knowledge of MS Office (Word, Excel, PowerPoint and Outlook)
• Proven attention to detail and strong work ethic
• Positive and outgoing personality
• Persistent; able to make things happen and influence others
• Organized and autonomous; able to work well under pressure and drive tasks through to completion with minimal supervision
• Proactive and foresighted to anticipate possible issues
• Able to multi-task and set priorities according to business needs
• Exceptional people skills, diplomacy and customer service
• Exceptional written and verbal communication
• Experience with CRM systems a plus (JD Edwards)
• Background checks are part of the hiring process, which may include a Motor Vehicle Check.

Benefits:

BearCom wants to elevate your professional growth! We place high value in investing in the development of our team members and advancing your technical capabilities. BearCom can provide extensive on-the-job training, and covers all fees associated with most professional certifications.

You’ll also receive:

• Highly Competitive Compensation
• Medical, Dental, and Vision Insurance
• Company-Paid Life, Short/Long-Term Disability Insurance
• Paid Holidays
• Generous Paid Time Off
• Matching 401k Plan
• Employee Referral Bonus
• Tuition Reimbursement

BearCom is proud to be an equal-opportunity workplace free from discrimination and harassment. We seek to recruit and retain the most talented people from a diverse candidate pool and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other disability protected by law. All employment is decided based upon qualifications, merit, and business need.

Qualifications