What are the responsibilities and job description for the Accounts Payable Representative position at Beard Equipment?
Come join our growing team! Beard Equipment Company is looking for a highly detailed and accurate Accounts Payable Representative in the Mobile, AL corporate office! We offer: Competitive Pay - Casual Work Environment - Generous Paid Time Off (Two weeks in January 2024) - Great Benefits and so much more!
Qualifications
Minimum of 2 years accounts payable experience
Must be extremely detail oriented
Able to process a high volume of accounts payable work
Proficient data entry and data management skills
Excellent organizational and time management skills
Able to troubleshoot and problem solve
Proficient in Microsoft Office Suite
Able to multitask and prioritize while working with competing priorities & deadlines
Minimum of 2 years accounts payable experience
Must be extremely detail oriented
Able to process a high volume of accounts payable work
Proficient data entry and data management skills
Excellent organizational and time management skills
Able to troubleshoot and problem solve
Proficient in Microsoft Office Suite
Able to multitask and prioritize while working with competing priorities & deadlines
Responsibilities
- Entering and coding invoices
- Requesting invoice approvals from management
- Process monthly check run
- Reconcile monthly vendor statements or invoices, research and correct discrepancies
- Respond to vendor inquiries
- Maintain certificates of insurance, W9, and 1099 information for all vendors
- Ad Hoc reporting
- Assist with other projects as required
Job Description
Summary/Objective
The accounts payable representative is responsible for the processing, reconciling, and paying of vendor invoices. The Accounts Payable Representative also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed to account for the disbursement of payments for goods and services incurred by the Company.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Code and enter invoices into accounting system
- Send invoices to managers for coding and approval
- Request invoices from vendors
- Print, scan, and mail checks to vendors monthly and as needed
- Assist Administrator of Accounts Payable as requested
- Reconcile monthly vendor statements
- Set up new vendors with required documentation and present to CFO for approval
- Maintain positive and professional working relationships with coworkers, management, and vendors with a constant commitment to teamwork and exemplary customer service.
- Perform all other duties as assigned by management in a professional and efficient manner.
- Follow all safety rules and regulations and adhere to all policies and procedures as specified in company manuals and the employee handbook.
- Participate in all company driven communication efforts including department meetings, electronic communications (email and text) and other related efforts.
- Proactively seek and participate in available company sponsored training to develop skills and knowledge.
- Maintain prompt and regular attendance according to department and company policies.
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
While performing the duties of this job, the employee regularly works in an office setting.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hand to finger, handle or feel and reach with hands and arms. There are no lifting requirements of this position. Specific vision abilities required by this job include close, distance and color vision. While performing the duties of this job, the employee is regularly required to talk or hear at moderate noise levels.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 7:30 a.m. to 4:30 p.m.
Travel
Little to no travel is expected for this position.
Job Requirements
High School Diploma required. Preference will be given to candidates with previous accounts payable experience
Must have a focus and willingness to complete tasks with an extraordinary level of detail and accuracy
Proficient computer skills, including Microsoft Word and Excel
Able to clearly communicate in person, by phone, and in writing
Strong time management skills
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
