What are the responsibilities and job description for the Office Manager II position at Beaufort County School District?

Position Type : Transportation

Date Posted : 11 / 20 / 2024

Location :

TRANSPORTATION DEPARTMENT

POSITION PURPOSE : Supports the Director of Transportation and ensures that all aspects of the office operations meet the needs of the administration, staff and students, where applicable. Provides assistance to supervisor, co-workers, students and the general public as required. Ensures professionalism and confidentiality in all aspects of staff, parent, student and community relations.

ESSENTIAL FUNCTIONS :

Ensure professionalism and confidentiality in all aspects of staff, parent, student and community relations.
Ensure that the office runs smoothly and that essential functions are clearly assigned to staff as approved by the principal / department head.
Ensure that school and district policies are being followed by all office staff.
Manage all aspects of projects, as assigned.
Ensure that all timesheet paperwork is accurately completed and submitted on time to the payroll department.
Make sure employee leave records are up to date and submitted on time to the payroll department.
Maintenance, ensure that all office equipment and building maintenance needs are met.
Support the director's work with personnel records.
Support the director's communications efforts with both internal and external audiences.
Maintain office files and records.
Assist director and other department staff by performing a variety of clerical duties, which may include but are not limited to typing routine reports and correspondence, copying and filing documents, collating materials, sending and receiving faxes, maintaining logs and lists, processing daily mail, distributing staff paychecks and direct deposit notifications, etc.
Interacts and communicates with a variety of individuals and groups, which may include the director, supervisors, other school administrators and staff, district staff, parents / guardians, sales representatives, various outside organizations and professionals, and the general public.
Performs computer data entry to record and retrieve information; generates spreadsheets and other computer reports as required.

ADDITIONAL DUTIES : Performs other related tasks as assigned by the Director of Transportation, Chief Auxliliary Services Officer, Superintendent or other district office administrator as designated by the Superintendent.

QUALIFICATIONS :

Minimum High School diploma plus five years demonstrated progressively responsible office experience.

Associate's Degree is preferred.

Bilingual preferred.

EXPERIENCE :

To perform this job successfully, an individual should be proficient in the use of Microsoft Office products including Word, Excel, Outlook and PowerPoint.

Ability to use the Internet for research applications.

Minimum of 60 wpm.

Database management skills are desirable.

Must possess working knowledge of common office equipment, such as fax, copier, calculator, etc.

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, while performing this job the staff member shall :

Use strength to lift items needed to perform the functions of the job.

Sit, stand and walk for required periods of time.

Speak and hear.

Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.

Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.

Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and / or controls.

WORK PLACE EXPECTATIONS :

Work effectively with and respond to diverse cultures or backgrounds.

Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting.

Have regular and punctual attendance.

Follow all District policies, work procedures, and reasonable requests by the proper authorities.

As an employee of Beaufort County School District, I am to adhere to confidentiality as directed by Federal, State and Local Laws / Regulations; and in accordance with district administrative rules as it pertains to sensitive information, employee information and student information. Failure to adhere to confidentiality may result in disciplinary actions, up to and including termination of employment.

REPORTS TO : Director of Transportation

DAYS PER YEAR : 260

SALARY CLASSIFICATION : Paid on the Classified Staff Salary Schedule Level 110

EMPLOYEE GROUP : Classified

APPLICATION PROCEDURES : Must apply online by completing a "Classified" application and adding this specific job to your online application.

FLSA STATUS : Non-Exempt EMPLOYEE'S ACKNOWLEDGEMENT STATEMENT :

1. I have reviewed the above position description and understand its contents.

2. I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents.

3. I hereby certify that I possess the physical and mental ability to fulfill the essential functions of the above position with or without reasonable accommodation(s). If I require accommodation(s) in order to fulfill any or all of these functions, I agree to provide information to the District regarding the requested accommodation(s).

Employee's Name (Print) : ___________________________________

Employee's Signature : ___________________________________

Date : __________________________

THE BEAUFORT COUNTY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER

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