Associate Director, Business Operations

Beauty Co-Lab (BCL) is a bespoke Omnicom Media Group unit for L’Oréal USA delivering an industry-leading agency solution that drives business growth and transformation.

With deep expertise in data and technology, we deliver audience first, full-funnel and omni-channel strategies to deliver against L'Oréal's mission: Create the Beauty that moves the world.

For over a century, L’Oréal has devoted its energy, innovation, and scientific excellence solely to one vocation: Creating Beauty with a main goal of offering each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity.

At Beauty Co-Lab, our mission is to co-create what's next and our team of beauty champions and media challengers possess modern media, commerce, and analytics skillsets to keep pace with the rapidly changing ecosystem and reflect the wonderful diversity of the consumers and communities we serve. We are passionate about beauty, media, data, and technology.

Responsibilities

• Consult and confirm implementation governance and best practices, ensure training compliance across platforms - Confirm operational best practices with Project Management, embedding finance expertise into workflow definitions and project timelines (e.g. client and deliverable expectations, turnaround times, client escalations, client-facing deliverable consistency) - Lead integration and connectivity between cross-functional teams (e.g. Planning, Integrated Investment, Marketing Science, Finance, Project Management) - inclusive of integration between onshore and offshore resources - Collaborate with investment activation and operations teams both onshore and offshore, act as liaison for offshore work deployment. - Confirm consistency in client facing deliverables (e.g. Budget Deliverables) in partnership with Team Leadership and BPM - Collaborate with Budget Project Management, Planning Analysts, and Account Leadership to ensure that all invoicing for fees and media is delivered timely. - Support, audit, & enforce new budget and finance process rollouts across all team members including troubleshooting of common issues & serving as escalation point against any blockers - Master and maintain planning and tracking tools to ensure accurate delivery of campaign data for the client (including Proof of Performance, monthly campaign budget tracking, and bi-weekly financial ‘status’, etc.) - Manage MediaOcean, DDS and MediaTools and in house budget tracking infrastructure. - Serve as the first POC for systems and tools related inquiries, including DDS, Prisma, Media tools, and SharePoint - Manage media campaign actualization and billing timelines to ensure teams are staying on track, while raising any red flags of possible delays. - Provide financial rigor and strategic insight around business decisions that affect both client and agency. - Leads and orchestrates uncleared campaigns with Investment, BPM and Media Rec teams to ensure timely clearing compliance and payment to our partners. - Foster good working relationships and understanding with various teams as well as the client to facilitate flawless execution - Leverage industry experience (where applicable) to advise on best practices and address questions and/or issues as they arise - Participate in monthly finance meetings with regional/local account teams to review the status other client finance issues. - Assist in the creation and communication of financial guidelines and roadmaps (templates, ways to work, best in class methods, etc.) - Creation and communication of financial guidelines and roadmaps (templates, ways to work, best in class methods, etc.) - Assist in managing relationships with vendors, especially when discrepancies arise, finding creative solutions to complex situations
  
  

Qualifications

• 5 years Media/Finance experience at a large media agency - College Degree in Finance or Marketing required or equivalent work experience - Knowledge of the Broadcast, Digital, Print, & Strategic environment preferred - Familiarity with Media Ocean, Prisma, and Media Tools preferred - Advanced Microsoft Excel skills a must, ability to work with large excel spreadsheets - Strong attention to detail focusing on accuracy of numbers and ability to cross-check formulas & related numbers across related reports - Strong Ability to problem solve to develop solutions, troubleshooting a must - Strong project management – handling deadlines where reliance on collaboration across multiple teams
  
  

This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on relevant experience, other job-related qualifications/skills, and geographic location (to account for comparative cost of living). The Company reserves the right to modify this pay range at any time. For this role, benefits include: health insurance, vision insurance, dental insurance, 401(k), Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, vacation days, sick days, personal days, paid parental leave, paid medical leave, and STD/LTD insurance benefits.

Compensation Range

$120,000—$125,000 USD

This role is hybrid, requiring three (3) days per week in the office. The remaining two (2) days may be worked remotely. Specific in-office days will be discussed during the interview process, with flexibility to align with team needs. Please note that the number or required in-office days may be adjusted over time, potentially increasing the number of required in-office days based on business needs.

Beauty Co Lab is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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