FT S1 Grade 4 Step 1 Fiscal Accounting Technician I / Treasurer

Beaver County, Pennsylvania
CLASS DESCRIPTION

POSITION TITLE: Fiscal/Accounting Technician I

DEPARTMENT: Treasurer’s Office

There is currently a full-time S1 Grade 4 Step 1 Fiscal/Accounting Technician I position open in the
Treasurer’s Office. The position is 35 hours per week.

The discretion of the Beaver County Board of Commissioners will determine when the position will
be filled.

GENERAL DESCRIPTION OF DUTIES

The mission of the Treasurer is to properly receive and perform the accounting of all monies due the County
and to keep records of all disbursements from the County treasury.
A complete ledger system of receipts and disbursements has been set up and computerized to keep a daily
balance of over ninety accounts. The computerization of tax records has been incorporated into the data
processing system, which includes a record-keeping system whereby all checks are electronically scanned,
filed and available for viewing on visual archive.

Under direct supervision, the purpose of the position is to provide general administrative and routine
bookkeeping functions for an assigned department or operating unit. Employees in this classification
perform clerical accounting work. Position is responsible for data entry of accounting and financial
information, verifying account information, balancing entries, preparing voucher and receipts and answering
incoming telephone calls. Employee will perform related work as directed for all the services the Treasurer’s
office below.

Services

The numerous services performed by the Treasurer's Office include:

• Collecting all current Beaver County taxes (including real estate, abatement, and interim taxes)

• Mailing ~96,000 taxable parcels

• Providing duplicate tax bills and tax receipts upon request

• Reconciling over 135 different Beaver County bank accounts

• Investing of all Beaver County monies

• Supplying tax certifications and statements upon request
  

The Treasurer’s office Issues the following:

• Pay County Property Taxes Online

• Hunting Licenses

• Doe Licenses

• Fishing Licenses

• Pistol Permits

• Dog Licenses

• Bingo Licenses

• Small Games of Chance Licenses

• Tax Certifications for mortgage companies and banking institutions
  

ESSENTIAL FUNCTIONS

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed
within this classification. It is not necessarily descriptive of any one position in the class. The omission of an
essential function does not preclude management from assigning duties not listed herein if such functions
are a logical assignment to the position.

Receives, processes and/or finalizes purchase orders and invoices for payment. Receives vouchers and
matches invoice with appropriate bill and/or purchase order. Verifies that amount and account information is
correct. Ensures proper coding of vouchers, purchase orders and other documents. Posts invoice
information to general ledger. Provides follow up on rejected or outstanding bills.

Receives, verifies, and/or reports revenues collected. Counts, balances and totals all monies received and
verifies against receipts, transaction records, or other documentation. Resolves any discrepancies with
appropriate personnel. Credits appropriate fund. Verifies fund information. Prepares monies for deposit
with financial institution. Enters collection reports into computerized accounting system. Generates and
distributes reports to appropriate personnel.

Prepares daily cash statements and reports. Maintains balance of all cash accounts. Codes and allocates
funds and receipts to appropriate accounts. Prepares petty cash reports as required. Ensures proper
documentation and receipts are provided by staff for reimbursement of funds. Allocates monies to
appropriate accounts. Submits to Controller for reimbursement and/or processing.

Reconciles bank statements for the County. Reviews numbers and balances accounts. Conducts
research regarding errors and makes corrections as needed. Alerts management and/or bank of any
discrepancies.

Maintains fiscal records for child support, costs and other payments, and disbursements; reviews
payment histories and takes appropriate actions to pursue delinquencies; reconciles and audits accounts;
prepares payment vouchers.

Collects and posts real estate taxes. Verifies parcel number information and amounts. Researches and
produces County Tax Certifications.

Assists certified public accountants and auditors during annual audit process. Maintains confidentiality of all
records and information.

Composes, types and/or prepares correspondence, manual checks, letters, memoranda and documents for
assigned department. Creates spreadsheets, forms and other documents. Prepares faxes, and/or files for
departmental use and future reference.

Greets the public, clients, outside agencies and other county staff as necessary. Receives and screens
incoming telephone calls. Routes calls and/or takes messages as necessary. Answers questions from
staff, outside agencies, the public or other individuals and provides information pertaining to specific
accounts. Maintains effective communication with other departments.

Attends meetings, seminars, workshops and other training classes as necessary to keep apprised of
changes in legislation and/or current industry trends.

In the County’s human and social services agencies, generates checks for clients from payments received.
Enters disbursements in computerized check registers. Prints checks and posts to general ledger.
Forwards checks to authorized individual(s) as required for distribution.

Every employee will be cross-trained of daily tasks performed and will be responsible to assist with cross-
training any new employee to the Treasurer’s office.

MINIMUM TRAINING AND EXPERIENCE

High school diploma or GED; supplemented by to two (2) years previous experience and/or training
involving general accounting/bookkeeping; or an equivalent combination of education, training, and
experience.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data and/or
information. Includes exercising discretion in determining data classification, and in referencing such
analysis to established standards for the purpose of recognizing actual or probable interactive effects and
relationships.

Human Interaction: Requires the ability provide pleasant guidance, assistance, and/or interpretation to
others on how to apply procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver
and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential
functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory
data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division;
ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or
interpret graphs.

Functional Reasoning: Requires ability to carry out instructions furnished in written, oral, or
diagrammatic form. Involves semi-routine standardized work with some latitude for independent
judgment concerning choices of action.

Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity in
situations involving a variety of generally pre-defined duties, which are often characterized by frequent
change.

Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which
may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight. Tasks
may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral
communication ability.

Environmental Factors: Tasks are regularly performed without exposure to adverse environmental
conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise
extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents,
violence, disease, or pathogenic substances.

Beaver County, Pennsylvania is an Equal Opportunity Employer. In compliance with the Americans with
Disabilities Act, Beaver County, Pennsylvania will provide reasonable accommodations to qualified

individuals with disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.