Facilities Manager

Facilities Manager

Classification: Non-Exempt

Reports to: Shelter Manager

Department: Maintenance

Summary:

The Facilities Manager oversees and ensures the operations and maintenance of the physical facility and grounds of three locations. The Facilities Manager maintains equipment and supplies, and ensures that the facility is clean, safe, and welcoming for staff and visitors. The Facilities Manager plays a vital role in ensuring the efficient operation and upkeep of facility systems and infrastructure. This role involves performing repairs of organization’s property, preventive maintenance, and general upkeep to create a safe, clean, and functional environment. The Facilities Manager will be responsible for basic electrical, HVAC, and general maintenance. The Facilities Manager establishes and maintains relationships with independent contractors and other third parties.

Essential functions:

1. Maintenance and Repairs:

• Perform routine maintenance tasks such as replacing light fixtures, repairing doors, or fixing plumbing issues.
• Troubleshoot and repair HVAC, electrical, and mechanical systems.
• Address minor structural repairs, including drywall, painting, and carpentry.

2. Preventive Maintenance:

• Conduct scheduled inspections and preventive maintenance on building systems to prevent downtime.
• Identify potential problems and address them proactively.

3. Facility Support:

• Assist with office or furniture moves, equipment setup, and workspace modifications.
• Ensure grounds, parking lots, and outdoor areas are clean and properly maintained.
• Maintain cleanliness of the facility including restrooms and lobby.
• Maintain outdoor areas of the facility including daily emptying trash cans, sweeping entrance ways, clear recycling areas, oversee and perform routine landscaping duties.

4. Emergency Response:

• Respond promptly to facility-related emergencies such as leaks, power outages, or system malfunction.
• Resolve issues effectively to minimize disruption to operations.

5. Compliance and Safety:

• Adhere to safety regulations, policies and procedures and ensure all maintenance activities comply with building codes and standards.
• Maintain proper recordkeeping of inspections, repairs, and service requests.
• Ensuring that the shelter follows all local, state, and federal regulations related to animal welfare and facility management.
• Lead the safety committee meetings for each location.
• Identify and assess potential hazards and notify proper parties immediately.

6. Communication and Coordination:

• Communicate with supervisors, other departments and vendors as needed to ensure smooth and efficient operations. Addresses interdepartmental problems to complete repairs and projects related to areas of responsibility.
• Provide updates on work progress and escalate issues according to procedures, as necessary.
• Adhere to policies and procedures for the facility's operations, maintenance, and safety.
• Manage the facility inventory of equipment and supplies, including creating an ordering system for all departments.
• Integral part of construction and renovation projects, including planning, budgeting, and coordinating with contractors and vendors.

7. Fleet Management

• Conduct daily vehicle checks to ensure that all vehicles are in working order and schedule maintenance, repair, and inspection as required. including registration, vehicle cleanliness, and body repairs.
• Create and maintain daily trip sheets to ensure vehicle use compliance.

Knowledge, Skills, and Abilities

• Knowledge of building systems (HVAC, plumbing, electrical, mechanical, etc.) and troubleshooting techniques.
• Proficiency in using hand and power tools, as well as basic diagnostic equipment.
• Strong critical thinking skills and the ability to work independently or as part of a team.
• Excellent organizational skills and priority multiple projects at one time, while meeting specified deadlines.

Qualifications

• High school diploma or equivalent; additional technical training or certifications (e.g., HVAC, electrical, plumbing) preferred.
• Previous landscaping experience or general physical labor a plus.
• 4 years of experience in building or facilities maintenance.
• Must have and maintain a PA valid Driver’s license.

Competencies

· Judgement

· Motivation

· Problem Solving

· Reliability

· Self-Motivated

· Time Management

· Technical Aptitude

Supervisory Responsibility

This position does have supervisory responsibilities.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions; accommodation is not reasonable if it imposes undue financial or administrative burdens on the employer or requires a fundamental alteration to the nature of the job.

Identify the percentage of time an incumbent is exposed to the following work conditions using following standards:

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity or exposure up to 33% of the time (0 - 2.5 hrs/day of 8 hour day)

F (Frequently) Occupation requires this activity or exposure from 33% - 66% of the time (2.5 - 5.5 hrs/day of 8 hour day)

C (Constantly) Occupation requires this activity or exposure more than 66% of the time (5.5 hrs/day of 8 hour day)

- Indoor Work

- Outdoor Work

- Unpleasant Odors/Noise

- Use/exposure to Chemicals

- Operating Computer

- Operating Vehicle

- Exposure to Hazards

- Extreme Temperatures

- Office Environment

- Stressful Situations

- Dangerous Animals

- Other (explain)

Provide detail (as needed) to explain above answers:

Hazards = bites, scratches, animal waste, contagious diseases, dust mites, ticks, etc.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The following standards reflect the percentage of time physical demands are required:

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity or exposure up to 33% of the time (0 - 2.5 hrs./day of 8 hour day)

F (Frequently) Occupation requires this activity or exposure from 33% - 66% of the time (2.5 - 5.5 hrs./day of 8 hour day)

C (Constantly) Occupation requires this activity or exposure more than 66% of the time (5.5 hrs./day of 8 hour day)

· Communicating Verbally (C) - Expressing or exchanging ideas by means of the spoken word to impart oral information to customers, staff, volunteers, or the public and to convey detailed spoken instructions to others accurately, loudly, or quickly.

· Hearing (C) - The ability to hear, understand, and distinguish speech and/or other sounds (e.g., alarms, door buzzers, codes). A yes or no answer is captured for each of the five hearing requirements listed:

_Y__ One-on-one (in person) __Y_ Telephone

_Y_ Group or conference (in person) __Y_ Other sounds

·Near Visual Acuity (C) - Clarity of vision at approximately 20 inches or less (i.e., working with small objects or reading small print), including use of computers.

Peripheral Vision (C) - Observing an area that can be seen up and down or to right or left while eyes are fixed on a given point.

Far Visual Acuity (C) - Clarity of vision at 20 feet or more. This is not just the ability to see a person or object, but the ability to recognize features as well.

Fine Manipulation (O) - Picking, pinching, or otherwise working primarily with fingers rather than the whole hand or arm as in gross manipulation.·

Gross Manipulation (C) - Seizing, holding, grasping, turning, or otherwise working with hand(s).·

Keyboarding (O) - Entering text or data into a computer or other machine by means of a keyboard. Devices include traditional keyboard, 10 keypad, touch screen and other.· Lifting/Carrying (C) - Lifting is to raise or lower an object from one level to another (includes upward pulling). Carrying is to transport an object – usually by holding it in the hands or arms, but may occur on the shoulder. Up to 50-pound lifting requirement.

Pushing/Pulling (C) - may involve use of hands/arms, feet/legs, and/or feet only done with one side of the body or both sides. Up to 50-pound exertion of force requirement.

Reaching At/Below Shoulder Level (C) -Extending hand and arms from 0 up to 150 degrees in a vertical arc. Reaching requires the straightening and extension of the arm and elbow and the engagement of the shoulder. The elbow does not need to be locked at any time and the arm does not need to remain in a continuously straight position.

Reaching Overhead (C) -Extending hands and arms in a 150 to 180 degrees vertical arc. Reaching requires the straightening and extension of the arm and elbow and the engagement of the shoulder. The elbow does not need to be locked at any time and the arm does not need to remain in a continuously straight position.

Sitting (O) - Remaining in a seated position.

Crawling (O) - Moving about on hands and knees or hands and feet.

Crouching (O) - Bending body downward and forward by bending legs and spine.· Kneeling (O) - Bending legs at knees to come to rest on knee(s).

Standing/Walking/Running (C) - Standing is to remain on one's feet in an upright position at a workstation without moving about. Walking is to move about on foot.

Stooping (C) - Bending the body downward and forward by bending the spine at the waist - requiring full use of the lower extremities and back muscles.

Climbing Ramps/Stairs (O) - Ascending or descending ramps and/or stairs using feet and legs. Hands and arms may be used for balance (e.g., to hold a railing).

Position Type/Expected Hours of Work

This is a full-time position with an expectation of 40 hours per week.

Travel

25 % of travel required using company vehicles, local.

Education and Experience

High School Diploma required.

Certification or work experience with repairs and maintenance

Work Clearances (if applicable)

Background and Drug Check

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Expected hours: No less than 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• On call
• Weekends as needed

Experience:

• facility management: 4 years (Required)
• general maintenance.: 2 years (Required)

Ability to Commute:

• Aliquippa, PA 15001 (Required)

Ability to Relocate:

• Aliquippa, PA 15001: Relocate before starting work (Preferred)

Work Location: In person

Salary : $23 - $25