Accounts Payable/Receivable Specialist

Overview
We are seeking a detail-oriented and organized Accounts Receivable Clerk to join our finance team. This role is essential in managing incoming payments, maintaining accurate financial records, and ensuring the timely collection of outstanding invoices. The ideal candidate will possess strong analytical skills and a solid understanding of accounting principles, particularly in governmental accounting and public accounting environments.

Essential Functions

• Maintain precise records of all vendor payments.

• Monitor tax liabilities and ensure tax liabilities are paid on time.

• Responsible for paying and keeping record of all invoices.

• Keep track of all company credit card spending, and make payments on credit accounts.

• Analyze all accounts on a monthly, quarterly, and annual basis to ensure payment accuracy.

• Work collaboratively with various departments to perform accounting audits.

• Prepare and mail all required tax documents.

• Research new vendors and create new vendor accounts.

• Collaborating with the finance team to work on various accounting projects.

• Assist with month end closing and produce/create monthly reporting.

• Processing payment and invoices accurately and work to strict time constraints.

• Assemble, review and verify invoices and check requests.

• Flag and clarify any unusual or questionable invoice items or prices.

• Set invoices up for payment and perform check processing.

• Prepare and process electronic transfers and payments.

• Monitor accounts to ensure payments are up to date.

• Research and resolve invoice discrepancies and issues.

• Provide supporting documentation for audits.

• Maintain accurate historical records.

• Maintain confidentiality of organizational information.

• Account Receivable:

1. Obtains revenue by verifying information, computing chargers, and refunds, and preparing and mailing invoices.

2. Collects revenue by reminding of delinquent accounts and notifying customers of insufficient payments.

3. Prepares financial reports by collecting, analyzing, and summarizing account information.

4. Verifies accounts by reconciling statements and transactions.

5. Resolves account discrepancies by investigating documentation, issuing stop payments and adjustments.

• Follow up is a high priority.

• Performs other job-related duties and responsibilities as required.

Competencies

Must possess the following skill sets: Communication; Problem Solving; Time Management; Work independently with minimal supervision; Organizational and methodical approach to tasks; Attention to detail and accuracy.

Required Education and Experience

Action oriented person with Three (3) to Five (5) Years of verifiable successful experience in Accounts Payable & Receivables Field; Associate degree in accounting, or related experience in Accounts Payable or Finance; Good written and verbal communication skills. SAP experience preferred.

Travel

This position does not require travel.

Work Environment

This job operates in a professional office environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work

Some flexibility in hours is allowed, but the employee must be available during the “core” work hours.

AAP/EEO Statement Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift

Supplemental Pay:

• Bonus opportunities
• Overtime pay

Work Location: In person

Salary : $17 - $22