Community Association Legal Assistant

Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024.  Come join our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefit package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Wellness Committee and the Mental Health and Well-Being Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

JOB DUTIES:

• Manages attorney calendar and scheduling.
• Interacts with potential and existing clients as needed.
• Prepares and processes attorney expense reports in a timely manner.
• Registers attorney’s Continuing Legal Education (CLE) credits with the Florida Bar.
• Enters attorney billable time in the billing software (Aderant).
• Edits the Unbilled Time Report and casual pre-bills prior to monthly deadlines.
• Organizes and files documents/emails within the document management system (iManage).
• Verifies accuracy of client information in the customer relationship management system (InterAction).
• Oversees the management and organization of documents related to file opening procedures.
• Ensures compliance with file closing procedures, including confirmation of cleared/distributed funds and payment of vendor invoices.
• Conducts corporate searches and utilizes resources from Florida’s Department of Business and Professional Regulation (DBPR) and Property Appraiser’s websites.
• Assists in drafting, editing, and finalizing various legal documents, including letters, enclosures, memos, amendments, contracts, and covenant enforcement letters.
• Assists with maintaining the Marketable Record Title Act (MRTA) log and tickler file for Homeowner Association (HOA) and Property Owners Association (POA) clients.
• Assists in drafting and issuing MRTA notification letters.
• Assist with the preparation of Annual and Special Meeting Notice Packages for distribution.
• Manages the processing of incoming and outgoing mail.

SKILLS:

• Strong verbal and written communication skills.
• Exceptional interpersonal and customer service abilities.
• Highly organized with a keen attention to detail.
• Excellent time management skills, with a proven track record of meeting deadlines.
• Skilled in organizing files and managing workflow efficiently.
• Capable of maintaining confidentiality while exercising discretion and sound judgment.
• Proficient in Microsoft Office Suite or equivalent software.
• Familiarity with iManage, FileSite, and Aderant is preferred

 EDUCATION AND EXPERIENCE:

• Associate degree in Paralegal Studies or related field required; bachelor’s degree in Paralegal Studies or related field preferred.
• A minimum of three years related experience in a law firm or corporate legal  environment required.

Replies are given within 24 hours, so apply today for immediate consideration.

Equal Employment Opportunity

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.

We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.

As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.