What are the responsibilities and job description for the Office Staff position at BECKET-CHIMNEY CORNERS YMCA?
Finance Team Support Staff
Are you passionate about attention to detail and driven to meet deadlines? Are you motivated to work for a mission-based organization serving youth? Does working in a beautiful setting for an employer that prioritizes work-life harmony sound like an exciting opportunity?
We have a great opportunity for you– Becket-Chimney Corners YMCA is excited to announce an opportunity to provide bookkeeping and clerical support as part of our Finance team.
About Us: Located on nearly 1500 forested acres in the Town of Becket, nestled within the beautiful Berkshire Mountains of Western Massachusetts, the Becket-Chimney Corners YMCA operates summer camp programs serving hundreds of campers. With over a century of tradition, we offer three vibrant summer programs:Camp Becket, Chimney Corners Camp s, and Becket Day Camp.
About the Role:
Principle Responsibilities:
Additional Team Support include::
In addition, as a member of administrative support team, as scheduled:
Rate of Pay:
Schedule & Hours
What Skills You Need
General Working Conditions
Are you passionate about attention to detail and driven to meet deadlines? Are you motivated to work for a mission-based organization serving youth? Does working in a beautiful setting for an employer that prioritizes work-life harmony sound like an exciting opportunity?
We have a great opportunity for you– Becket-Chimney Corners YMCA is excited to announce an opportunity to provide bookkeeping and clerical support as part of our Finance team.
About Us: Located on nearly 1500 forested acres in the Town of Becket, nestled within the beautiful Berkshire Mountains of Western Massachusetts, the Becket-Chimney Corners YMCA operates summer camp programs serving hundreds of campers. With over a century of tradition, we offer three vibrant summer programs:Camp Becket, Chimney Corners Camp s, and Becket Day Camp.
About the Role:
Supervised by our experienced Accountant, you will provide financial, administrative and clerical support for our finance operations.
Principle Responsibilities:
- Responsible for the full Accounts Payable cycle, including preparing and entering invoices for payment and issuing checks in a timely manner
- Manage vendor database ensuring accurate W-9s and insurance certificates are current
- Manage corporate credit card program management including:verifying statements with supporting documentation and approvals
- Ensure purchases are properly categorized and post monthly journal entry in general ledger
- Reconciliations of accounts payable, expense reconciliations, and credit card transactions
- Analyze and track spending, monitoring major expenses
- Prepare cash deposit, record and reconcile petty cash
Additional Team Support include::
- Assist CFO in preparing or external audits
- Assist Accountant with statement mailings and special projects
- Maintain organized paper and electronic records, following document retention and destruction procedures
In addition, as a member of administrative support team, as scheduled:
- Provide back-up customer-facing support to include greeting visitors, sorting and distributing mail
- Provide administrative and clerical support, including generating reports, lists, labels for mailings
- Assist with checking-in seasonal staff and collecting required paperwork
Rate of Pay:
$20-$22 per hour commensurate with experience. Meals provided at no cost during working hours, when camp is in operation Eligible for up to 8 weeks of enrollment for your children in our day camp and reduced rates for our residential programs.
Schedule & Hours
20 hours per week, Monday–Friday between the hours of 9:00am - 3:00pm with a schedule to be arranged by supervisor.
What Skills You Need
- Outstanding organizational skills, including establishing and maintaining date driven tickler systems
- Ability to manage multiple projects and timelines, ensuring all tasks are completed within deadlines
- Keen focus on accuracy and attention to detail
- Excellent customer service including communication and interpersonal skills to effectively work with colleagues and represent the organization to others
- Demonstrated proficiency in using of Microsoft Office including Excel as well as Google Workspace
- Ability to learn database and accounting software related to finance department functions.
- Experience working in an office environment with ability to use office equipment
- Effective use of a wide range of communication tools including the phone, text messaging, and email
- Demonstrated commitment to maintaining confidentiality of private and personal information
General Working Conditions
- Ability to walk, stand, and sit for long periods of time.
- Ability to stand or sit while maintaining alertness for several hours at a time.
- Position may require bending, leaning, kneeling, and walking.
- Ability to speak concisely and effectively communicate.
Salary : $20 - $22
