What are the responsibilities and job description for the Administrative Assistant (Executive Assistant) position at Bedgear?
Job Title : Administrative Assistant (Executive Assistant)
Department : Administration
Reports to : TBD
Hours Available : M-F 8 : 30am-5 : 30pm EST (1-hour lunch break) - ON-SITE, not hybrid or remote
FLSA Class : Exempt
EEO1 Classification : Professional
Physical Address : 200 Sea Ln, Farmingdale, NY 11735
Salary Range : $53,818 - $98,880 (Actual compensation will be determined based on experience, location, and other factors permitted by law)
Grade : 3
Why Work @ BEDGEAR?
If you're looking for a career and not just a job, BEDGEAR provides a work environment that accelerates growth for all its team members. Keeping up with the everyday challenges of a fast-growing consumer goods company demands a team of all-in players, who are focused on continuous improvement, collaboration, leadership, and have a growth-mindset. If you want to elevate yourself personally and professionally, surrounding yourself with others that share the same values, beliefs, and behaviors will provide the support and extra push to reach new heights and smash new goals. At BEDGEAR you can expect to find successful teammates who exemplify our core values of being :
HUNGRY - HUMBLE - CURIOUS - CLEVER - COMMITTED - HUMANITARIAN
About BEDGEAR® PERFORMANCE®
Launched in 2009, BEDGEAR® is the brand of Performance® that provides innovative bedding by focusing on an active lifestyle and well-being. BEDGEAR's sleep solutions are engineered with Performance fabrics that are temperature neutral and instant cooling and maximizes airflow to allow the body to naturally regulate its temperature. With a core belief of One Size Does Not Fit All™, BEDGEAR has redefined the way people view sleep by developing interactive in-store experiences and breathable bedding products that are personally fit to a consumer based on specific factors, including body type, sleep position and temperature. BEDGEAR is dedicated to integrating environmental responsibility into product development to ensure less returned goods are being sent to landfills. BEDGEAR is essential to the rest and recovery routines of professional athletes and active people who need to maximize their sleep. A proud manufacturer in the USA, BEDGEAR offers mattresses, pillows, sheets, blankets, pet beds as well as travel, kids and baby products that often feature removable and washable covers to maintain a clean and healthy sleep environment. BEDGEAR is represented in more than 4,000 retail stores across the globe and has earned more than 220 U.S. and worldwide patents, trademark registrations and pending applications. Sleep Fuels Everything®!
Learn more at bedgear.com.
Summary : The Administrative Assistant (Executive Assistant) will provide comprehensive support to several department heads, executives, and senior members of the sales team as needed, and will act as both the Executive Assistant (EA) to the CEO. Will manage travel arrangements, coordinate calendars, support sales events, and perform a variety of general administrative duties to ensure smooth and efficient operations. This is not a remote or hybrid position - position is located in Farmingdale, NY.
Essential Functions (include but not limited to) :
Travel Arrangements :
- Coordinate and book domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
- Prepare and manage travel expense reports and reimbursement requests.
- Ensure all travel arrangements comply with company policies and budgetary guidelines.
Calendar Management :
Support for Sales Team :
General Administrative Duties :
This job description is intended as a general guideline and should not be considered an exhaustive list of responsibilities. The Administrative Assistant (EA) may be required to perform additional duties, as well as be tasked with special projects as needed.
MUST HAVE :
Ability to prioritize effectively and operate efficiently; use sound judgment to make rational decisions; ability to recognize opportunities and evoke change where applicable; must be objective v. subjective; strong follow up skills; intrapersonal skills; excellent communication skills; attention to detail and process orientation; problem solving skills; coaching and mentoring skills; must have thorough understanding of company's confidentiality agreement. Have worked as an EA to the CEO / Owner and served as a personal assistant as well.
Qualifications / Requirements :
Sensory Requirements : Should have working use of hearing and vision with or without the use of corrective lenses / hearing aids to be able to read paperwork, work on a computer screen for an extended period of time, and frequently speak on the phone.
Environmental : N / A - indoor office environment
Education / Experience / License Requirements :
Language Skills : English proficiency required (reading, writing, speaking, comprehension). Knowledge of an additional language(s) is a plus!
Mathematical Skills : Basic arithmetic and algebra
Reasoning Ability : Excellent planning and problem-solving skills with limited resources; ability to effectively prioritize and project manage multiple assignments at any given time. Ability to use judgment to make important decisions.
Work Environment : Indoor office environment most times.
Physical Demands : ACTIVITY
FREQUENCY ACTIVITY
FREQUENCY
Never
Occas
Freq
Const
Never
Occas
Freq
Const
Lift / Carry : 10 Lbs. Or less
Climb
11-15 Lbs.
Crawl
16-20 Lbs.
Reach
Above Shoulder
21-40 Lbs.
Reach Outward
41-50 Lbs.
Handling / Fingering
50- 100 Lbs.
Stand
Over 100 Lbs.
Push / Pull : Walk
12 Lbs. Or less
13-20 Lbs.
26-40 Lbs.
Drive : 41-100 Lbs.
Automatic
Standard
Bend
Squat / Kneel
Twist / Turn
Type / Keyboard
Appropriate work intensity level : Sedentary Light Medium HeavyVery Heavy
Key : N-Never
O-Occasional; 1-33% of time
F-Frequent; 34-66% of time
C-Constant; 67-100% of time
BEDGEAR® is proud to be an Equal Opportunity Employer that participates in the E-Verify program!
Salary : $53,818 - $98,880
