Executive Assistant

ABOUT BEDROCK

Bedrock is a full-service real estate firm specializing in innovative city building strategies. Since its founding in 2011, Bedrock and its affiliates have invested and committed more than $7.5 billion to acquire, develop and operate more than 140 properties in Detroit and Cleveland with landmark developments at the Hudson’s Site, Book Tower, City Modern, Tower City Center and the May Company Building.

Bedrock’s projects include new construction, adaptive reuse and a portfolio totaling more than 21 million square feet of office, retail, residential, industrial, hospitality and parking.

For additional information about Bedrock, please visit bedrockdetroit.com, bedrockdetroit.com/careers/, and engage with us on Facebook, Instagram, Twitter and LinkedIn.

POSITION DESCRIPTION

The Executive Assistant will work exclusively with Bedrock’s Senior Vice President, Business Development, Cleveland providing them additional executive administrative support. Flexibility, a sense of urgency, attention to detail, and the ability to manage information at the highest level of confidentiality are critical success factors for this position. This executive assistant position requires high-level administrative expertise with a willingness to pitch in and do what is needed in a dynamic and fast-paced environment.

ESSENTIAL FUNTIONS

• Processes and organizes a high volume of internal and external communication which includes mail, email, and voicemail

• Identifies priority communications, immediately alerting leader as necessary

• Manages email by drafting responses on the leader’s behalf, clearing out unnecessary messages, and distributing them to other team members as necessary

• Creates processes to increase efficiency

• Coordinates logistics and prepares materials for meetings, calls, and events

• Schedules and manages calendars

• Creates high level Power Point presentations for leadership to utilize during internal and external meetings

• Prioritizes meeting requests, working proactively to identify and mitigate schedule conflicts

• Prepares travel arrangements, including the creation of itineraries, air, and hotel accommodations

• Prepares monthly credit card statements for the corporate card and facilitates expense report approval from leadership

• Facilitates the accounting process by requesting purchase orders and trafficking invoices

• Additional personal tasks as needed to support daily efficiencies, such as gift pickup, meal coordination, and the like

• Composes routine correspondence and schedules and coordinates team events

• Records notes within meetings and communicates to the appropriate parties

• Conducts research, compiles data, and prepares drafts for consideration by senior leaders

• Acts as a liaison between their leader and common stakeholders

• All other duties as assigned

POSITION REQUIREMENTS

• Approximately 1-3 years in an Executive Assistant related role where one has been directly supporting executive level leaders (required)

• Associates or bachelor’s and/or prior technical experience (preferred)

• Professional level verbal and written communications skills

• Strong proficiency in the Microsoft Office suite

POSITION QUALIFICATIONS

• A proactive approach to problem-solving with strong decision-making skills

• Ability to multi-task at an advanced level

• Manage time effectively to ensure all work is completed timely and effectively

• Able to perform tasks within established procedures

• Ability to organize a daily workload by priorities

• Focus on details to reduce errors and increase efficiency

• Organize work to maximize productivity

• Plan work projects to ensure efficiency

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities and may be modified periodically.

Disclaimer

This job description should not be construed as an exhaustive list of duties and responsibilities performed by persons assigned to this classification. It is not intended to limit or in any way modify the right of any supervisor or manager to assign, direct and control the work of employees under his/her supervision. All principal duties and responsibilities of this position are essential functions of the position. Job descriptions are reviewed on a regular basis and may be revised at any time. Revisions will be communicated to employees within the classification. This job description does not constitute a contract of employment; therefore, the company may exercise its employment-at-will rights at any time.

Bedrock is an equal-opportunity employer.