What are the responsibilities and job description for the Senior Executive Assistant position at Bee Talent Solutions?
We are looking to hire a Senior Executive Assistant to support two of our client's VPs. In this role, you'll interact with all levels of the organization and high-profile customers, partners, and associates.
As a successful Senior Executive Assistant, you'll manage a wide range of administrative support-related tasks that optimize the Executive's effectiveness and efficiency. You are resourceful, proactive, efficient, and maintain an approachable and professional presence to internal and external contacts.
Responsibilities :
- Work closely and effectively with Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately
- Self-identify and autonomously handle high-impact projects while maintaining confidentiality and discretion
- Strategize regularly with executives, proactively handle matters, and follow through on meetings, projects, and initiatives to successful outcomes, often with deadline pressures
- Keeps finger on pulse and activities of the DTS team, escalating concerns to management as appropriate and identifying solutions in areas where potential improvements are needed
- On behalf of Executives, communicate directly and professionally with their direct reports, senior leadership, customers, and partners on matters related to their organization
- Support Executives in preparation of team meetings, capture action items, run point on resolution, and circulate meeting notes
- Complex calendar management : Updating meeting cadences to reflect business priorities, aligning with Executives on schedules, proactively scheduling complex / large meetings, working with external and internal stakeholders regularly
- Independently handle travel coordination and monthly expense reconciliation
Requirements :
