Circulation & Marketing Administrative Assistant

Beer Marketer's Insights, a B2B publisher located in Suffern, NY, is seeking a highly organized and detail-oriented circulation, marketing and administrative assistant to support our Circulation Director, Treasurer, President and editorial staff. We cover the US beer and beverage industries.

The Role

This in-person position offers a dynamic and fast-paced environment. You'll provide essential support across various departments, from customer service and data management to marketing and travel coordination.

Responsibilities

• Circulation Management: Process purchases of newsletters, reports, conferences, and webinars in the circulation system and associated spreadsheets. Verify incoming orders and payments to ensure nothing is missed.
• Customer Service & Data Management: Respond to customer inquiries, update customer information in our CRM, manage spreadsheets, and maintain accurate data in our CMS.
• Data Analysis & List Management: Organize, analyze, and de-duplicate customer and prospect lists. Identify promotional opportunities and analyze campaign results.
• Marketing & Creative Support: Assist with marketing promotions and copy, create artwork using Canva, Photoshop/Elements, or Kittl.
• Website Maintenance: Perform basic website maintenance, including uploading and modifying content. Knowledge of Joomla CMS and HTML is a plus.
• Digital Marketing: Develop and execute digital marketing campaigns (identify prospect lists, write copy).
• Financial Processing: Process payments while maintaining strict confidentiality for sensitive financial information.
• Administrative Support: Answer phones, take messages, manage emails, and create/maintain electronic and physical filing systems.
• Travel & Itinerary Coordination: Research and book travel for editors, assisting with itinerary planning.

Essential Skills

• Excellent written and verbal communication skills
• Strong organizational and time management skills with a high attention to detail
• Self-motivated and able to work independently while also being a team player
• Ability to thrive in a fast-paced environment, manage multiple projects, and prioritize effectively
• Proficiency in Microsoft 365, Google Drive, OneDrive, and collaboration/editing tools
• Excellent interpersonal skills and a strong desire to learn
• Problem-solving skills

Highly Desired Bonus Skills

• Proficient knowledge of CSS/HTML and Joomla CMS
• Experience with CRM, ERP, or SaaS systems
• Advanced Excel or Google Sheets skills
• Social media and marketing management experience
• Bookkeeping experience

Benefits

• 401(k) retirement plan
• Paid time off

Education: Associate or higher (Preferred)

Work Location: In person

Work Schedule: We are seeking a part-time candidate for this in-person position. The role requires a minimum of 5 hours per day between 9:00 AM and 5:00 PM, Monday through Friday. There is potential for this position to become full-time for the right candidate.

Compensation: $20-25/hr

Ability to commute/relocate: Suffern, NY 10901: Reliably commute or planning to relocate before starting work. Beer Marketer’s Insights is within walking distance to NJ Transit & Coach Suffern stops, on-site parking available.

To Apply: Please submit your resume and cover letter indicating your preferred work schedule (full-time or part-time) to beerinsights@gmail.com.