Administrative Assistant - CFTSS

A Spanish version of this position is available upon request
La version de esta posicion esta disponible en Español si es requerida

BHSN, one of the fastest growing organizations providing whole-person care in the region, is in search of passionate individuals to join our rapidly growing team!

Your role at BHSN:

As an Admin Assistant at BHSN, you will provide organizational, clerical and administrative functions for the Home and Community-based Services. These services support families by providing them with the tools to support overall mental and behavioral health.

What’s in it for you?

• Generous benefits, including personalized health coverage, paid time off, and holiday pay
• Working within our community, making a real impact, working alongside passionate colleagues
• Accessible leadership team, coaching for your growth, and ample training opportunities
• With BHSN University, we provide our team members with continuous learning, mentorship, and internal education opportunities to encourage our team to continue discovering and innovating
• As a rapidly growing organization, there are endless opportunities to grow within the organization
• Community discounts, loan forgiveness & more

What your day might look like:

• Completes Medicaid billing tasks such as documenting and verifying direct service reported, tracks hours worked, verifying client charge input forms completed accurately, verifying active Medicaid and Medicaid Managed Care insurance coverage.
• Conducts random compliance checks to ensure documentation is following compliance standards.
• Completes program admissions and discharges. Contacts assigned CFTSS providers upon admission and the referring person(s)/organization of admissions and discharges. Enter client charts into electronic medical record upon program admission. Send discharge summary to continued/referred providers.
• Maintains and updates all components of master list tracking pages.
• Assists in maintaining and updating program waitlist and engage in family outreach when needed.
• Contact applicable schools with monthly updates on students enrolled in program.
• Provides clerical support for the program providers and administrative leaders.
• Uses computer equipment to transcribe meeting minutes, conduct research, create presentations, etc.
• Provides organizational, clerical and administrative functions

• Handles office tasks such as filing, generating various monthly and weekly reports, (re)ordering supplies, and other tasks as needed.
• Performs other duties as assigned within the context of job description.

Your skills and qualifications:

• Minimum High School Diploma or equivalent required,
• Must possess and demonstrate proficient computer skills, experience of working with EMR, Teams, Outlook, Power Point, Excel and OneNote preferred.
• Strong engagement, organizational and communication skills required.
• Ability to work a flexible schedule to meet the needs of the program, which may include working part of a weekend day
• Ability to work collaboratively with community services and providers.
• Valid NYS driver’s license with a driving record acceptable to BHSN insurance carrier and reliable transportation required for local travel.