Payroll Assistant

We are looking for a Payroll Specialist to join our team and assist with our Payroll and HR departments. This role offers a unique opportunity for professional growth and development, as you will work closely with our experienced Payroll Administrator and HR Representative to gain exposure to various payroll processes and HR related tasks. You will assist in completing a full cycle of end-to-end US payroll processing in a timely manner. This position also provides sound advice and support to the company's administrators, managers, and staff on payroll-related questions. You'll also assist the HR team as needed with day to day administrative tasks.

• Bachelor Degree preferred

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  Experience with payroll software program ( Heartland preferred)
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  Working knowledge of relevant legal regulations
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  Proficient in Microsoft, Excel and Google workspace
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  Valid Driver’s license and proof of auto insurance
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  Must be willing to travel to our Regionals (Wasco and Bakersfield as needed)
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  Pass background check

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  Availability to work on site M-F 8am 5pm and some Saturdays as needed 8-2pm

Duties and Responsibilities:

• Answers payroll-related questions from employees.

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  Checking timesheets for accuracy
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  Entering data into databases and spreadsheets
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  Handling direct deposit requests and data
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  Processing paper checks for distribution
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  Acquiring all necessary signatures to distribute payroll
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  Processing wage garnishments
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  Making adjustments in pay for raises, bonuses and commission
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  Updating payroll records by entering any changes to employee information or benefits such as job title changes, exemptions and saving deductions
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  Preparing reports that include summaries of earnings, tax deductions, leave, compassionate leave and non-taxable wages
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  Performing account balance and payroll reconciliations
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  Preparing financial reports for accounting and auditing purposes
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  Preparing periodic payroll reports for review by management
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  Calculating payroll liabilities by determining employee taxes, including federal and state income and social security tax, and calculating employer’s payments for social security, unemployment and worker’s compensation
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  Resolving payroll discrepancies and answering any employee payroll queries
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  Maintaining all payroll operations according to company policies and procedures
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  Year-end reconciliation, processing and issuing of W-2 forms to employees

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  Strong numerical aptitude and attention to detail
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  Ability to accept constructive feedback
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  Effective time management skills and ability to multitask
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  Written and verbal communication skills
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  Ability to maintain professional relationships with clients, co-workers, and supervisors
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  Energetic and coachable person

• Reviewing and monitoring employee timesheet and shift notes; making corrections as needed
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  Calculating payable hours, bonuses, stipends, tax withholdings, deductions, etc. as it relates to employees’ pay
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  Preparing and issuing earnings statements
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  Issuing paychecks and managing direct deposits
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  Monitor timesheets for employee rest and meal breaks, unapproved overtime, and GPS locations; coordinate with the HR department for corrective action as needed
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  Track and monitor non-billable hours; work with Scheduling department as needed
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  Maintaining employee and company payroll records
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  Providing information and answering payroll related questions from employees
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  Respond to any errors in payroll by reviewing past records and making any wage corrections or adjustments when necessary
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  Coordinating with the HR department to ensure correct employee data and update employee databases
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  Coordinating with the HR department for employee terminations; process final pay and complete final pay paperwork
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  Calculating and tracking average hours worked for employees as it relates to benefit eligibility
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  Contribute and participate to New Hire Orientation as it relates to Payroll/Timesheets
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  Assisting Admin team with other tasks as it relates to Payroll
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  Support HR department and scheduling department as needed

• 3 days Paid Vacation days ( 24 hours)
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  5 Paid holidays (New Year’s Day, Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day )
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  Employee Socials
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  Health benefits (if applicable)
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  401k (if applicable)