Bel Brands Executive Assistant

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Bel, makers of iconic brands including Babybel, The Laughing Cow, Boursin, Kaukauna, Merkts, Price's and GoGo Squeez, is a growing global company that values your contributions, strives to create a sense of belonging for everyone, and offers career growth and development opportunities, as well as competitive total compensation and meaningful well-being benefits from day one. For All, For Good, our company signature, reflects Bel’s commitment to sustainability and healthier and responsible food for all. The company has headquarters in Chicago for our Bel Cheese business and in New York City for GoGo Squeez. Bel operates five manufacturing plants in Little Chute, WI, Leitchfield, KY, Brookings, SD, Nampa, ID, and Traverse City, MI.

Job Description Summary

We are seeking a highly organized and proactive Executive Assistant to support our team. This role requires an individual who thrives in a fast-paced, ever-changing environment and can effectively manage ambiguity. The ideal candidate will be a master of multitasking, with exceptional problem-solving skills and the ability to anticipate the needs of our executives.

Specifically, this role includes managing calendars, meeting requests, and travel schedules, as well as preparing expense reports and reconciling statements. Internal and external visitor registration and proactive preparation of essential materials are also key responsibilities. You will lead, develop, and execute internal and external industry events, including internal team meetings, off-site company summits, and various other events as needed. Key aspects include venue coordination, budget management, and post-event analysis. This role will be responsible for the day-to-day operations involving managing product sample requests, overseeing the Disney Partnership Hospitality Fund budget and ticket distribution, and coordinating important legal documentation.

Overall, this position requires strong organizational skills, negotiation abilities, the ability to address and resolve issues promptly often with limited information and under tight deadlines, adapt to changing priorities, relationship management, and a proactive approach to support the strategic and operational needs of various Bel Brands executives.

Essential Duties and Responsibilities

• Prepare expense reports; reconcile statements to ensure all expenses have been captured
• Welcome and register internal and external visitors
• Proactively prepare materials for daily needs (agendas, daily calendar, volume reports, meeting decks, etc.)
• Lead, develop, plan and execute internal and external key industry and traversal events and meetings by overseeing all aspects from concept through completion for large off-site or on-site internal meetings (Annual Company Summit, Strat Plan) and more.
• Manage all aspects of event planning and management, including identifying and working with a variety of external venues / facilities, negotiating along with our Procurement team contracts, maintaining and managing large event budgets, and managing all on-site logistics.
• Develop effective and collaborative relationships with internal and external stakeholders
• Conduct post-event survey / data analysis to inform future events
• Manage and coordinate welcome / “team life” internal events for employees (breakfasts, etc.)
• Support and lead various in-office employee engagement or special employee events / activities

Operational Support

Qualifications and Competencies

Minimum degree and experience required :

Performance Expectations : Confidentiality, quality, accuracy, timeliness, reliability, attention to detail, and thoroughness of work performed; ability to gain the trust and respect of management, coworkers; maintain the integrity of confidential business and product information; ability to communicate effectively and develop good working relationships with other employees is essential to accomplish goals and objectives of the Department.

Working Conditions : Work is performed largely in a hybrid office environment, required 3-days in office (generally Tuesdays, Wednesdays, and Thursdays), and flexibility for up to 4 depending on the schedule of visitors. Hours of work will generally be during regular business hours with at least 40 hours a week. At times there will be some variation in work hours due to special projects, deadlines, and other concerns related to meetings and trade shows. Periodic travel may be required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Total Rewards :

This is a non-exempt, overtime eligible role.

Base salary target $70,000 - $80,000 based on experience.

401k match, medical, dental, vision insurance available from day one.

PTO days.

Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or any other basis protected by applicable federal, state, or local laws. Bel Brands also prohibits harassment of applicants or employees based on any of these protected categories. It is also Bel Brand’s policy to comply with all applicable federal, state, and local laws respecting consideration of unemployment status in making hiring decisions.

Bel Brands is committed to recruiting, hiring, and promoting people with disabilities and veterans. If you need an accommodation or assistance in using the website, please call 312-462-1500.

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Salary : $70,000 - $80,000