What are the responsibilities and job description for the Front Desk Receptionist - Brentwood, TN position at Bell & Associates LLC?
Job Summary
BELL Construction is hiring for a Front Desk Receptionist to join our team in Brentwood, TN. The Receptionist is responsible for the day-to-day administrative tasks in the office to support efficient operations company-wide, such as greeting guests, answering incoming calls, coordinating mail and deliveries, ordering office supplies, and assisting Human Resources (HR) with special projects, events, and engagement activities.
Job Responsibilities
- Screens incoming phone calls and ensures they are transferred to the appropriate team members and greets all guests in a warm and friendly manner.
- Coordinates meetings and manages the conference room calendars.
- Distributes company-wide communications to office staff.
- Assists with planning and execution of special company events and catering orders such as organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
- Orders and maintains all office supplies.
- Sends and receives mail and packages and distributes appropriately.
- Coordinates ordering of flowers for births, sympathy, and other employee life events.
- Provides administrative support and notary services to various departments as needed.
- Orders and maintains name plates, office keys, and access cards for all employees.
- Works with the Wellness committee and helps coordinate lunch and learn events, meetings, and email communications.
- Performs additional responsibilities as requested.
Education & Experience
- Minimum required – High school diploma or GED.
- Minimum required – Two (2) years administrative experience.
Knowledge & Skills
- Bilingual Spanish strongly preferred.
- Must have or be willing to obtain certified notary public within 6-months from hire.
- Proficient in Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Word.
- Excellent written and verbal communications skills.
- Able to maintain confidentiality at all times.
- Strong interpersonal and customer service skills.
- Excellent organizational and time management skills with high attention to detail.
- Ability to work in a fast-paced environment.
- Must be able to carry, push, and pull at least 20 pounds occasionally.
BELL is an Equal Opportunity Employer. Women and Minorities are strongly encouraged to apply.
