What are the responsibilities and job description for the Office Administrator position at Bella Groves, Inc.?
About Us
Bella Groves, Inc. is a small, family-owned business in Bulverde, TX, launched in 2022. We are very passionate about creating an environment where seniors living with dementia can live their best lives!
We help families in their caregiving journey, and we help each other as a team to have a relaxed, collaborative, and rewarding work atmosphere.
Our community is made up of two 16-bed homes in a warm and intimate environment. Check us out on Google and social media (Instagram).
About The Role
The ideal candidate is flexible and thrives in environments where there is a mix of predictability and dynamic needs. We are a highly collaborative team, and you'll be interacting with managers, staff, families, and partners throughout the day.
You enjoy creating order and organization, and you love the feeling of a completed project. In short - you will help to ensure that the business processes of Bella Groves run very smoothly behind the scenes.
Day to day responsibilities can be categorized into the following main areas:
Administrative Support
- Maintain business records
- Maintain office supplies
- Organize and manage financial records
- Support readiness for licensing surveys
- Assist in coordinating team meetings and events
- Support the CEO with administrative tasks/needs
Hiring and Team Formation Support
- Manage open job postings
- Call, screen and schedule interviews with candidates
- Conduct pre-hire steps for incoming employees
- Maintain onboarding supplies and uniforms
- Support orientation activities with managers
- Create and maintain employee files/records
Resident Records & Administrative Needs
- Coordinate pre-move-in paperwork and records for new residents
- Create and maintain resident files/records
- Act as a liaison for families to schedule move-in activities and steps
- Submit insurance paperwork for clients
- Support the Executive Director in invoices and customer payments
Vendor / Partner Management
- Ensure good accounts payable practices
- Manage vendor documents
- Obtain quotes and vet potential vendor partners
As a member of the leadership team at Bella Groves, you will also play an instrumental role in modeling the culture and "vibe" of the workplace. The things you will enjoy most about this role:
- Spending time with residents and creating a joyful environment
- Creating excitement on the team and welcoming new team members
- Being a part of something bigger than ourselves
- Learning new skills and developing as a professional
- Helping Bella Groves to grow as a newfound business
Come join our amazing team today! Experience and help us create the NEW standard for dementia care communities and enjoy going to work every day.
Job Type: Full-time
Pay: $35,000.00 - $42,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
Experience:
- Administrative: 2 years (Required)
Work Location: In person
Salary : $35,000 - $42,000
