College of Medicine Clerkship Program Coordinator

We are now accepting applications for a qualified College of Medicine Clerkship Program Coordinator at Belmont University.

Employment Type

Staff

Internal Job Category

Exempt (Staff)

Full-Time

Department

College of Medicine

Hours

37.5

Primary Duties and

Responsibilities:

Position purpose:

The Clerkship Program Coordinator, reporting to the Clerkship Program Manager, plays a pivotal role in supporting diverse facets of medical student clinical education programs within the Foundational and Clinical Sciences department. This position is instrumental in ensuring the efficient functioning and coordination of clerkship programs, and clinical programs in the individualization and transitional-year phases of the curriculum (e.g., clinical electives, sub-internships, etc.), contributing to the seamless delivery of educational initiatives.

Essential Functions:

• Assist students with scheduling clerkship rotations in the primary clinical training phase of the curriculum, scheduling rotations in the final phase of the curriculum (individualization phase), addressing inquiries, and providing guidance on program requirements.
• Coordinate orientation sessions for incoming students, ensuring they are familiar with clerkship/rotation policies and procedures.
• Serve as a resource for students throughout their clerkship/rotation experiences, addressing any concerns or challenges they may encounter.
• Liaise with clerkship sites to facilitate student placements, ensuring alignment with educational objectives and site requirements as well as faculty sufficiency for the needed experience.
• Coordinate logistics for student rotations, including scheduling, transportation, and accommodation arrangements as needed.
• Maintain accurate records of site affiliations, preceptor assignments, faculty appointments, and student evaluations.
• Provide administrative assistance to the Clerkship Program Manager, including scheduling meetings, preparing agendas, and maintaining documentation.
• Assist with the development and distribution of educational materials, such as handbooks, manuals, syllabi, and training resources.
• Manage clerical tasks related to clerkship program operations, such as data entry, filing, and record-keeping.
• Organize special events and activities related to clerkship and clinical programs, such as orientation sessions, workshops, and networking opportunities.
• Coordinate logistics for educational events, including venue selection, catering arrangements, and audiovisual support.
• Collaborate with faculty and staff to ensure events are well-planned and executed effectively.
• Maintain regular communication with stakeholders, including students, faculty, site coordinators, and external partners.
• Disseminate information about clerkship program and clinical rotation updates, policies, and deadlines through various communication channels.
• Assist with outreach efforts to promote clerkship/clinical opportunities and recruit preceptors and clinical sites.
• Assist OMEFS in the collection of data related to student performance, site evaluations, and program outcomes for analysis and reporting.
• Participate in quality improvement initiatives aimed at enhancing the effectiveness and efficiency of clerkship and clinical programs.
• The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.
  
  
  

Required Qualifications:

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

• Form diverse leaders of character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.
• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
• Ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
• Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.
• Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.
• Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.
• Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software; intermediary experience with Microsoft Teams and SharePoint a plus.
  
  
  

Required Education Bachelor’s degree in education or a related field with equivalent training and experience required.

Required Experience A minimum of 2-3 years' experience providing administrative support in an academic office or clinical setting.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.