What are the responsibilities and job description for the Office Professional 2 - Payroll Coordinator position at Belvidere School District?
- Enter any additional pay information (additional hours, docks, etc.) to be included in the bi-weekly payroll for all groups of employees
- Verify electronic time tracking timecards for accuracy and submission through edit reports (including resolving any discrepancies with supervisors) before payroll processing.
- Process bi-weekly payrolls for all employee groups (including direct deposit uploads, printing checks, distribution to buildings, etc.).
- Remit all appropriate withholdings after processing each payroll, via electronic uploads and distribution of payroll accounts payable checks (403(b), union dues, garnishments, etc.).
- Maintain current payroll master files for all employees including contract salary rates, payroll schedule, stipend payments, hourly rates of pay, etc. This includes but is not limited to the annual creation of payroll periods, payroll calendars, and fiscal year contract rollovers of all employed staff.
- Maintain “Employee Access” (online payroll information and W-2).
- Answer questions from a variety of district employees relating to payroll checks, documents, and policies.
- Compile and submit all interim reporting to the Teacher’s Retirement System of Illinois and annually reconcile the interim reporting to ensure the district has made proper contributions on behalf of employees.
- Compile and submit all interim reporting to the Illinois Municipal Retirement System of Illinois and annually reconcile the interim reporting to ensure the district has made proper contributions on behalf of employees.
- Compile and submit all interim reporting to any other State and Federal governmental agencies and annually reconcile interim reporting to ensure the district has made proper contributions on behalf of employees (including 941’s, etc.).
- Compile data and run W-2’s at the end of the year after checking the accuracy of calculations and distribute copies to employees and government agencies by the deadline dates.
- Work with staff in charge of grant management to assign correct account/cost codes for all employee wages attached to grants.
- Reconcile and payout terminated and/or resigning employees as needed, including running special payrolls as needed.
- Cooperate and assist with all outside auditors (IMRF, TRS, IDOL, Regular District auditors, etc.) regarding required regulatory compliance audits.
- Perform such other duties and assume such other responsibilities as the Payroll Manager and the Chief Financial & Operations Officer may, from time to time, assign or delegate.
- OP 2 - Payroll Coordinator -CO.pdf
JobID: 5075
Position Type:
Office Professional
Office Professional
Date Posted:
1/17/2025
1/17/2025
Location:
Central Office
Central Office
Date Available:
ASAP
ASAP
POSITION: Office Professional 2 - Payroll Coordinator
LOCATION: Central Office
START DATE: ASAP
HOURS: 8 hours per day/12-month position
SALARY: Market rate, commensurate with experience
BENEFITS: Blue Cross Blue Shield Booklet English / Spanish
BASS bargaining unitJob Description
Position: Office Professional 2 - Payroll Coordinator
Reports to: Chief Financial & Operations Officer
Minimum Qualifications: High School Graduate with a minimum of 3 years of payroll and/or finance experience; experience with Word and Excel; ability to work well with public and staff; ability to multi-task; good computer skills; good organizational skills.
Preferred Qualifications: Skyward Business/Human Resources System experience and/or school district payroll experience.
Terms of Employment: Twelve Months
Basic Functions: Under the direction of the Payroll Manager and the Chief Financial & Operations Officer perform diversified duties as designated in Major Duties & Responsibilities for the district as Payroll Coordinator.
NOTE: THIS IS A MASTER JOB DESCRIPTION FOR ALL DUTIES AND RESPONSIBILITIES WITHIN THE PAYROLL AREA. THERE ARE CURRENTLY TWO POSITIONS THAT CARRY OUT THESE JOB RESPONSIBILITIES. WHILE CERTAIN DUTIES AND RESPONSIBILITIES ARE ASSIGNED INDIVIDUALLY, ALL STAFF WORKING IN THESE POSITIONS WILL BE CROSS-TRAINED ON ALL TASKS NOTED BELOW.
Major Duties & Responsibilities:
Misc. Duties
Evaluation: The performance of this job will be evaluated annually in accordance with provisions of the Board of Education policy on the evaluation of educational support personnel.
Attachment(s):
