Demo

Executive Assistant

Ben Hall Law
East Lansing, MI Full Time
POSTED ON 3/8/2025
AVAILABLE BEFORE 4/6/2025
Note to staffing agencies or recruiters: please do not contact us. Thank you!

Job Title: Executive Assistant

Job Type: Full-Time

Location: East Lansing, Michigan

Salary: Based upon qualifications (estimated range: $60,000 -$75,000)

How To Apply

Please submit your resume and three professional references. References will not be contacted unless selected to move forward after the initial interview. Applications will be reviewed on a rolling basis until the position is filled. Candidates that do not submit the requested information will not be considered.

About The Role

Ben Hall Law is a quickly growing law firm seeking to add a detail-oriented and highly organized executive assistant to the team. A successful candidate will manage the administrative tasks of the managing attorney, including managing appointments, emails, travel arrangements, among other things. You will also be responsible for tracking KPIs on a daily, weekly, monthly, quarterly, and annual basis and presenting reports to the managing attorney. The successful candidate will also verify and track expenses to ensure proper accounting. This position requires a high level of professionalism and confidentiality, as you will be privy to attorney calendars and email inboxes.

Key Responsibilities

  • Manage complex schedules and calendars
  • Collaborate with clients, business colleagues, and opposing counsel to arrange and prioritize meetings, resolve schedule conflicts and coordinate meeting logistics
  • Assist in preparation, organization and distribution of communication, agendas, presentations, and reports
  • Coordinate travel arrangements for trials, legal conferences, and other events
  • Assist with managing attorney’s inbox including responding to urgent correspondence and/or forwarding urgent communications to appropriate staff
  • Assist management with logistics for firm meetings, trainings, and events
  • Record, track, and analyze key performance metrics of the firm and compile reports for management
  • Maintain firm records, reports, and correspondence
  • Manage multiple projects and cases with competing deadlines while adapting to changing priorities to meet client and attorney needs

Qualifications

  • Education: High School Diploma or GED
  • Experience: 5 years of experience as an executive assistant.
  • Skills:
    • Strong organizational skills and attention to detail;
    • Experience with virtual meeting platforms and scheduling systems;
    • Exceptional proofreading skills;
    • Ability to prioritize assignments in a dynamic environment and adapt to shifting demands;
    • Proficiency in Adobe Acrobat;
    • Proficiency in Microsoft Office 365 suite; and
    • Ability to work independently and as part of a team
Preferred Attributes

  • Degree in Business, English, or Communications

Why Join Us?

  • We offer a casual, fun, and collaborative office environment with excellent opportunities for mentorship
  • Continuing legal education and training is provided to staff monthly
  • Dress for your day dress code

Benefits

  • 401k with up to 4% firm match
  • Two weeks paid time off
  • One week of sick time
  • Paid holidays
  • Medical, dental, and vision insurance will be offered in 2025
  • Technology to actually do the job

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Salary : $60,000 - $75,000

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