Executive Assistant/Transaction Coordinator

Job title: Executive Assistant/Transaction Coordinator

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Who are we?

We are the #1 Keller Williams Realty team serving the Austin, San Antonio, Dripping Springs, Waco, Dallas-Fort Worth, Midland-Odessa markets by helping people build and manage wealth through real estate.
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What are you great at?

The ideal candidate will have two or more years of real estate support experience, be an excellent communicator with a servant’s attitude who is outgoing, draws energy from working with people, and takes initiative. They will possess a strong sense of urgency, but not at the expense of quality. In addition, they will consistently demonstrate the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing, and is solutions oriented.
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Essential duties and responsibilities:

• Effectively manage administrative tasks involved in real estate transactions (list to close)

• Provide leadership and direction to virtual staff

• Coordinate photography and staging appointments

• Understand real estate contracts to summarize important terms, conditions and contingency dates

• Utilize industry leading systems to ensure process efficiency and consistency

• Maintain accurate and compliant files per team and brokerage standards

• Communicate updates to the entire team throughout the course of the transaction

• Gather reviews and referrals.

• Maintain database accuracy (past clients, sphere, contacts, etc.)

• Execute touch programs to prospects, clients, vendors, and agents

• Maintains all vendor and service provider files.

• Effectively manage the day-to-day operations of the HUB office.

• Assist with coordination of team and client events

• Order and maintain office supplies, business cards, and marketing collateral

• Order and maintain sign and lockbox inventory

• Receive and distribute all mail, packages, and deliveries to the office.

• Maintain general appearance of the office

• Provide administrative support to leadership, staff, and real estate professionals

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Additional responsibilities:

• Attend weekly one on one meetings with Director of Operations

• Meet commitments and goals set on 4-1-1 and professional development plan

• Participate in team building and annual business planning activities

• Participate in client appreciation events

• Participate in assigned training, reading and business development activities

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Standards that a well-above-average performer will maintain or exceed:

• Excellent at building rapport

• People oriented

• Strong written and verbal communication skills

• Accurate, driven by details

• Systems focused

• Highly organized

• Learning based

• Collaborative

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Compensation and Benefits:

This is not an entry level position. You have the opportunity to be surrounded by, learn from and grow with the top 1% of real estate professionals in North America. Come grow with us!. We have a proven path and will provide you with the models, systems, tools, coaching, training and accountability that ensure success. Show up with the will and commitment to succeed. In addition to creating a limitless growth path for your career, you also can earn opportunities for revenue share, health benefits, growth share, vesting and investing. Explore PLACE Inc. and the opportunity model we have created for you.
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Who develops you?

Director of Operations
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Why PLACE Inc.:

We are focused on providing you with the proven path to increase real estate production, drive profitability and live a big life made possible through wealth building and time mastery. Our home services and technology platforms empower you to build lifelong relationships with consumers from their first real estate purchase through every piece of property they buy in their lifetime. We are focused on helping others manage and grow wealth through real estate, and that includes all of our team members. Regardless of your industry background and experience, our proven models will help catapult your career, elevating you above others in your market.
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Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Relocation assistance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Real estate administrative: 2 years (Required)

Ability to Commute:

• Austin, TX 78746 (Required)

Ability to Relocate:

• Austin, TX 78746: Relocate before starting work (Required)

Work Location: In person

Salary : $55,000 - $70,000