Assistant Office Manager

The Assistant Office Manager plays a crucial role in supporting the daily operations by providing support to management. This position requires a highly organized and detail-oriented individual with excellent communication skills and the ability to handle multiple tasks efficiently. The ideal candidate will demonstrate a professional attitude, ability to handle sensitive information, strong problem-solving abilities, and a commitment to ensuring the smooth functioning of office processes. Responsibilities include managing schedules, handling correspondence, coordinating meetings, and maintaining office systems, all while fostering a positive and productive work environment.

Candidates must be available to work in the office Monday through Friday.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assistant Office Manager Duties

• Manage the calendar for the Vice President of Human Resources
• Coordinate with Recruiter to schedule potential interview candidates
• Track company bonuses that correlate with offer letters
• Process H.R. monthly expense reports
• Responsible for all electronic filing and physical filing (for the Clifton location)
• Assist with Benefits Open Enrollment
• Participate/coordinate special projects at the direction of the V.P. of H.R.
• Responsible for reviewing/verifying monthly attestation reports (OIG & SAM) for Compliance
• Coordinate for all employee events (such as holiday parties, employee recognition, annual picnics), this includes maintaining/tracking all vendor contracts and check requests.
• Assist with tracking invoices for approval
• Summarize weekly payroll actions for Payroll Manager
• Create/set up New Hire files
• Arrange equipment returns for all separated employees
• Manage office supply orders for the Human Resources team
• Order bereavement gifts for employees
• Proofread/revise all department memos
• Arrange the Holiday Donation Drive (this includes arranging logistic deliveries).
• Assist with special department projects (such as attendance tracking)
• Act as liaison between V.P. of H.R. and management
• Other duties as assigned
  
  

Receptionist Duties:

• Attend to the reception area front desk by greeting/verifying visitors
• Assist with directing all deliveries
• Attend to guests as necessary
  
  

QUALIFICATION REQUIREMENTS:

• Must have at least three years of Administrative Assistant experience (executive level preferred)
• High School or equivalent education
• Must be able to handle sensitive/confidential information
• Must be able to work in fast paced environment
• Must be available to work in office 5 days per week
• Must be reliable
• Must be proficient in Microsoft Office
• Must maintain a professional appearance and demeanor
  
  

About Benecard Services our affiliated companies:

Benecard Services, LLC

Benecard Services, LLC has been administering carve-out, fixed rate insured prescription drug benefit programs since 1990. Benecard is a full service, in-house prescription benefit administrator that includes mail and specialty drug dispensing. We are a premiere nationwide Prescription Benefit Administrator headquartered in Lawrenceville, New Jersey.

Website: http://www.benecard.com

BeneCard PBF

BeneCard PBF provides self-funded prescription benefit program administration with a personalized approach through focused, clinical expertise. Our business model operates on a customized claim processing system offering unlimited capability and flexibility to respond to client needs in an evolving marketplace. Advanced clinical programs and advanced technology provide the framework to maximize the use of all data elements available. This allows BeneCard PBF to filter the information, focus on clinical opportunities and facilitate interaction between the physician, the pharmacist and the patient to effectively promote complete health care. Headquartered in Bonita Springs, Florida.

Website: http://benecardpbf.com

National Vision Administrators

For over 40 years, National Vision Administrators (NVA) has been meeting the vision benefit needs of public employer groups, Health & Welfare Funds, Associations and Coalitions. Providing millions of people throughout the United States with vision care programs that help them be smarter buyers of eye care and eyewear, NVA is particularly well suited to address today's health benefit challenges as it relates to eye care. We offer cost-effective, customized vision benefit programs that are clinically integrated. We are proud of the fact that we have retained over 99% of our clients and believe it is the greatest testimony to the high-quality benefits and service satisfaction we provide to both our clients and their members. Headquartered in Clifton, New Jersey.

Website: http://www.e-nva.com

We are an Equal Opportunity employer.