What are the responsibilities and job description for the EXECUTIVE ADMINISTRATIVE ASST position at Benefit & Risk Management Serv?
SUMMARY: The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the department or office.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Administrative/Operations
- Communication: Handle phone calls and emails, and deliver messages
- Scheduling: Set up meetings, manage calendars, and book rooms
- File management: Maintain and organize physical and electronic filing systems
- Inventory: Track office supplies and order new items
- Correspondence: Draft emails, memos, and letters, and sort and distribute mail
- Project management: Track deadlines, prepare agendas, and facilitate communication
- Accounting: Handle expense reporting, invoicing, and basic accounting tasks
- Customer service: Liaise with clients and vendors, and provide excellent customer service
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit for extended periods in front of a computer. The employee is frequently required to reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and use hands to finger, handle, or feel. The employee may frequently lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. This position requires the employee to work in the office.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Requirements:
Skills
- Strong office skills, including typing, filing, and copying
- Proficiency with computer software applications
- Excellent time management skills
- Good multitasking skills
- Attention to detail
- Organization
- Adaptability
- Problem-solving
- Confidentiality
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: High school diploma or general education degree (GED); or one to three months related experience and/or training; and/or equivalent combination of education and experience.
Language Skills: Ability to read, speak, and write effectively in English. Ability to interpret documents such as safety rules, memos, letters, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before customers or employees of organization. Ability to effectively address or resolve customer service issues within guidelines of the position.
Mathematical Skills: Ability to add and subtract, multiply and divide with 10's and 100's.
Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Certificates, Licenses, Registrations: Valid, class C license in state working with no adverse driving record.
