What are the responsibilities and job description for the Executive Assistant (Hybrid) position at Benson Integrated Marketing Solutions, Inc?
Do you want to work for a company that makes you feel inspired, important, and cares about growth in your career? Do you enjoy working in a fun, clean environment around others but also enjoy the freedom of working at home? Do you want to work with like-minded intelligent team members who are there to motivate you every step of the way?
At Benson, we care about our team members' growth and career opportunities! We strive to promote from within and have a Learning and Development Department to further assist with our team members' growth. At Benson, we promote a creative mindset by collaborating with other team members while also helping you attain your goals.
Most of our team members work in a hybrid work style because they love working at home but also love coming to the office. Benson’s corporate office provides several unique spaces such as our meeting rooms, two break rooms, indoor courtyard, and serenity room. Our goal is to create a fun and energetic environment for all team members.
WHAT WE CAN OFFER YOU:
At Benson, we care about our team members' growth and career opportunities! We strive to promote from within and have a Learning and Development Department to further assist with our team members' growth. At Benson, we promote a creative mindset by collaborating with other team members while also helping you attain your goals.
Most of our team members work in a hybrid work style because they love working at home but also love coming to the office. Benson’s corporate office provides several unique spaces such as our meeting rooms, two break rooms, indoor courtyard, and serenity room. Our goal is to create a fun and energetic environment for all team members.
WHAT WE CAN OFFER YOU:
- Opportunities for growth and career development
- Competitive salary with bonus structure
- Generous PTO package PLUS a paid holiday break from Christmas Eve to after New Year’s Day
- On-Site Fitness Facility
- Work-From-Home Opportunities
- 401(k) with company match
- Employee Assistance Program (EAP)
- Volunteer program to earn up to 16 hours of additional PTO
- Health, Dental, and Vision (free employee only health care option)
- Voluntary Life, Short-term Disability, Long-term Disability, Health Saving Accounts (HSA), Flexible Spending Accounts (FSA), Pet Insurance, Hospital Indemnity, Accident & Critical Illness Plans
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About Benson
Benson is a national leading Centralized Marketing Platform providing various marketing products and services within the multi-family industry. Our corporate office is located in Alpharetta, GA within a modern-style 110,000 square foot facility.
What Makes Us Different?
The Benson Integrated Marketing System is delivered to property operators and marketing executives through four proprietary components:
About Benson
Benson is a national leading Centralized Marketing Platform providing various marketing products and services within the multi-family industry. Our corporate office is located in Alpharetta, GA within a modern-style 110,000 square foot facility.
What Makes Us Different?
The Benson Integrated Marketing System is delivered to property operators and marketing executives through four proprietary components:
- Online Smart Stores
- Multi-Channel Marketing
- Dedicated Customer Experience Teams
- Analytics
Benson’s superior capabilities include award-winning products and services in the following categories:
- Promotional Products
- Customized Apparel
- Print Services
- Signage including Permanent and Temporary Structures
- Creative Design Services
The best part? We produce the products in our facility to ship directly to our clients!
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POSITION SUMMARY:
The Executive Administrative Assistant will perform a full range of administrative functions for the CEO and COO. Provide high-level administrative project management support by handling information requests, conducting research, and ensuring accuracy in all tasks and projects. Performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
RESPONSIBILITIES:
- Deliver complete document production (proposals, slide presentations, correspondences, etc.) that must be handled accurately and produced in a timely fashion.
- Attend ELT meetings as needed, using AI tools, create notes from meetings including summaries, action items, and sync with internal systems.
- Follow up with leaders on behalf of CEO and COO as needed.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Communicate at the highest levels of professionalism and respect confidentiality.
- Present in office when CEO or COO is hosting meetings and/or client visits.
- Responsible for maintaining and managing calendars and schedules including personal appointments.
- Proofread documents for spelling and grammatical accuracy, and ensure they are properly organized and in the final presentation stage. This includes re-writing and/or drafting communications from the CEO keeping in similar writing styles.
- Prepare expense reports and initiate invoice processing.
- Maintain contacts database.
- Coordinate meetings, special events and corporate functions as needed.
- Maintain company material and information in a confidential manner.
- Make appropriate travel arrangements and be detail oriented in developing an itinerary.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Oversee Facilities Manager in ensuring the office is operating smoothly.
- Manage, mentor, recruit, train and develop your direct report(s) including managing of HR processes, conducting training exercises, coaching and team culture development.
- Utilize “The Benson Way” fundamentals to foster a supportive culture including promoting effective communication, teamwork, kindness, commitment, ownership, results-driven work, consistency, and customer-centricity.
- Other tasks and projects as assigned.
POSITION QUALIFICATIONS:
Education:
- Required, Bachelor’s Degree
Work Experience:
- Required, Minimum of 3-5 years executive or senior officer level administrative experience in a corporate environment.
SPECIFIC KNOWLEDGE, SKILLS, ABILITIES, COMPETENCIES:
- Must have the ability to work with little or no supervision: meet deadlines, prioritize assignments, provide recommendations and effectively communicate updates.
- Strong communication and writing skills for proofing.
- Demonstrated self-motivator and proactive in managing long-term or ongoing administrative projects in balance with daily routine
- Must have advanced level computer skills, including Internet navigation, Microsoft Office (Word, PowerPoint, Excel, Outlook, Visio, OneNote) and Adobe Acrobat.
- Must be a professional team player with a high level of positive energy and a “can do” approach in all activities.
- Must have the ability to handle confidential and sensitive information, be detail oriented and work in a fast-paced, collaborative environment.
- Must be competent and confident in interaction with employees as well as outside parties that have (or seek) a relationship with the Company.
- Should have a flexible schedule and be able to work outside the core business hours (on a limited basis)
- Must have the ability to manage time and multiple projects efficiently and achieve required results.
- Must be detail oriented and well organized.
- Must have strong writing skills
- Active listening skills that coincide with anticipating the next steps in a sequence of events.
- Must be able to define problems, collect data, establish facts, and draw valid conclusions.
- Responsiveness – Need to perform responsibilities with an acute sense of urgency to meet the needs of others; respond to solve problems; willing to accept a variety of tasks associated with this position.
- Integrity - Demonstrate sound business ethics; consistently comply with organizational values; protect confidential information.
- Communication - Able to clearly express ideas; present verbal information in a straightforward manner; ask questions in order to open channels of communication; listen to understand perspective of others.
WORK ENVIRONMENT:
- Working at computer and sitting for long periods of time.
- Ability to travel up to 20% of the time.
Disclaimer: This list does not represent all physical demands. Descriptions are representative of those that must be met by employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the jobs’ essential functions.
