What are the responsibilities and job description for the DEPUTY CLERK PROBATE position at Benton County?
DEPUTY CLERK PROBATE
Job Description
GENERAL DESCRIPTION OF POSITION
Performs all duties associated with the Circuit Court's e-filing system for the Probate Division; assists
attorneys and the public in filing court documents; assists in receipting $140,000 in transactions;
directs the public to appropriate offices; assists and coordinates with Circuit Court Judges' offices as
needed to get proper documents filed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- ANSWERING PHONES. This duty is performed daily, about 100% of the time.
- OPENING NEW CASES FOR PUBLIC. This duty is performed daily, about 100% of the time.
- APPROVING PLEADINGS THAT HAVE BEEN EFILED. This duty is performed daily, about 100% of the time.
- PUBLICATIONS FOR NEWS PAPER. This duty is performed monthly, about 25% of the time.
- PROCESS MAIL/ PREPARE CLAIMS TO BE E-FILED. This duty is performed daily, about 50% of the time.
- SCANNING OLDER CASES. This duty is performed as needed, about 25% of the time.
- PROCESS CLAIMS AND NOTICES TO BE MAILED. This duty is performed daily, about 75% of
- the time.
- ASSISTING PUBLIC. This duty is performed daily, about 100% of the time.
- WORKING WITH ATTORNEY'S AND JUDGES OFFICES. This duty is performed daily, about
- 100% of the time.
- ENTERING PROPER CODES AND CLOSING CASES AS NEEDED. This duty is performed
- daily, about 100% of the time.
- RECEIVING MONEY AND BLANANCING AT THE END OF THE DAY/PROCESS CREDIT
- CARDS. This duty is performed daily, about 100% of the time.
- PREPARING BODY ATTACHMENTS FOR SHERIFF'S OFFICE. This duty is performed daily,
- about 50% of the time.
- E-FILE PLEADINGS FROM JUDGES OFFICES. This duty is performed daily, about 100% of the
- time.
- ASSIST ATTORNEY'S WITH E-FILE AND PLEADINGS. This duty is performed daily, about
- 100% of the time.
- OPEN AND PROCESS MAIL. This duty is performed daily, about 100% of the time.
- ACCEPT TRANSFERS FROM DHS ADOPTION CASES AND GUARDIANSHIPS. This duty is
- performed monthly, about 100% of the time.
- PROCESS DEMANDS FROM SERVERAL ENTITIES. This duty is performed daily, about 50% of
- the time.
- MAIL PREPARED DOCUMENTS, ACIC INFORMATION, CERTIFIED COPIES. This duty is
- performed daily, about 100% of the time.
- Perform any other related duties as required or assigned.
QUALIFICATIONS
- To perform this job successfully, an individual must be able to perform each essential duty mentioned
- satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability
- required.
EDUCATION AND EXPERIENCE
- High school or GED, plus specialized schooling and/or on the job education in a specific skill area;
- e.g. data processing, clerical/administrative, equipment operation, etc, plus 12 to 18 months related
- experience and/or training, or equivalent combination of education and experience
COMMUNICATION SKILLS
- Ability to read, analyze, and understand common scientific and technical journals, financial reports, and legal documents; ability to respond to complex or difficult inquiries or complaints from customers, regulatory agencies, or members of the business community.
MATHEMATICAL SKILLS
- Ability to add, subtract, multiply and divide numbers. Ability to perform these mathematical skills using money and other forms of measurement.
CRITICAL THINKING SKILLS
- Ability to solve practical problems and deal with a variety of known variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or diagram formats.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
- Not indicated.
PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS
- Not indicated.
SOFTWARE SKILLS REQUIRED
- Advanced: Alphanumeric Data Entry, Database
- Intermediate: Word Processing/Typing
- Basic: Accounting, Payroll Systems
INITIATIVE AND INGENUITY
SUPERVISION RECEIVED
- Under general direction, working from policies and general directives. Rarely refers specific cases to supervisor unless clarification or interpretation of the organization's policy is required.
- PLANNING
- Considerable responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work; may also occasionally assist in the planning of work assignments performed by others within a limited area of operation.
- DECISION MAKING
- Performs work operations which permit frequent opportunity for decision-making of minor importance and also frequent opportunity for decision-making of major importance, either of which would affect the work operations of large organizational component and the organization's clientele.
MENTAL DEMAND
- Very close mental demand. Operations requiring very close and continuous attention for control of operations which require a high degree of coordination or immediate response. Operations requiring intermittent direct thinking to determine or select the most applicable way of handling situations regarding the organization's administration and operations; also to determine or select material and equipment where highly variable sequences are involved.
ANALYTICAL ABILITY / PROBLEM SOLVING
- Moderately structured. Fairly broad activities using moderately structured procedures with only generally guided supervision. Interpolation of learned things in somewhat varied situations.
RESPONSIBILITY FOR WORK OF OTHERS
- Responsibility for work of others: Not indicated.
RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT
- Occasionally responsible for organization's property where carelessness, error, or misappropriation would result in moderate damage or moderate monetary loss to the organization. The total value for the above would range from $5,000 to $150,000.
ACCURACY
- Probable errors would normally not be detected in succeeding operations and could possibly affect organization-patron relationship, involve re-work, or additional expenditures in order to properly resolve the error. The possibility of such errors would occur quite frequently in performance of the job. May also cause inaccuracies or incomplete information that would be used in other segments of the organization as a basis for making subsequent decisions, plans, or actions.
ACCOUNTABILITY
FREEDOM TO ACT
- Generally controlled. General processes covered by established policies and standards with supervisory oversight.
ANNUAL MONETARY IMPACT
- The amount of annual dollars generated based on the job’s essential duties / responsibilities. Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, savings from new techniques or reduction in manpower.
- Very small. Job creates a monetary impact for the organization up to an annual level of $100,000.
IMPACT ON END RESULTS
- Moderate impact. Job has a definite impact on the organization's end results. Participates with others in taking action for a department and/or total organization.
PUBLIC CONTACT
- Regular contacts with patrons where the contacts are initiated by the employee. Involves both furnishing and obtaining information and, also, attempting to influence the decisions of those persons contacted. Contacts of considerable importance and of such nature, that failure to exercise proper judgment may result in important tangible or intangible losses to the organization.
EMPLOYEE CONTACT
- Contacts with other departments or offices and also frequently with individuals in middle level positions; consulting on problems which necessitate judgment and tact in presentation to obtain cooperation or approval of action to be taken. Also, important contacts with associates as required in advanced supervisory jobs, plus frequent contact with senior level internal officials.
USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS
- Regular use of highly complex machines and equipment; specialized or advanced software programs.
WORKING CONDITIONS
- Normal working conditions as found within an office setting, wherein there is controlled temperature and a low noise level, plus a minimum of distractions.
ENVIRONMENTAL CONDITIONS
- The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually moderate.
PHYSICAL ACTIVITIES
- The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
- Highly repetitive, low physical. Highly repetitive type of work which requires concentration in the performance of tasks for consistent time cycles as prescribed by the tasks.
- While performing the functions of this job, the employee is continuously required to sit, use hands to finger, handle, or feel, talk or hear; regularly required to stand; occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
ADDITIONAL INFORMATION
- Not indicated.
Salary : $100,000
