Office Administrator

Job Title: Office Administrator

Location: South Bend, IN and Benton Harbor, MI – Split time between both facilities

Department: General Administration

Reports To: General Manager

FLSA Status: Hourly

Summary

Oversees the day-to-day operations of an office, ensuring that it runs smoothly and efficiently along with supporting standards and procedures, measuring results, and making necessary adjustments. Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends. To perform this job successfully, an individual must satisfactorily perform each essential duty.

Essential Duties and Responsibilities:

• Serves as liaison for the GM in dealing with customers, employees & BWT functional positions
• Perform Administrativerelated duties as needed, including A/P, A/R, Collections, Invoicing, Order Entry, and Filing (including confidential documents)
• Assist the GM with weekly/monthly reporting
• Assist the GM and BWT corporate with financial reporting (i.e., daily sales report)
• Assists GM and Business Manager with safety issues, including accident reporting
• Assists corporate office with special projects, policy issues, and other assignments
• Must work consistently with all BWT safety policies and guidelines
• Process paperwork such as work orders and other necessary documents to support business and quality processes to meet audit requirements
• Performs other duties as dictated by position or required by manager

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Judgment Displays Willingness to make decisions; exhibits sound and accurate judgment
• Motivation Demonstrates Persistence and overcomes obstacles
• Safety and Security Observes safety and security procedures, reports potentially unsafe conditions, and uses equipment and materials properly
• Adaptability Adapts to changes in the work environment
• Attendance/Punctuality Consistently at work when scheduled and on time
• Dependability Follows instructions and responds to any management direction, takes responsibility for own actions, and keeps commitments
• Initiative Undertakes selfdevelopment activities and asks for and/or offers help when needed
• Innovation Generates constructive suggestions to improve workplace conditions

Qualifications:

• Education: High School degree
• Experience Required: Minimum of one year of officerelated experience
• Language Skills: Must be able to communicate effectively orally and in writing with all levels
• Physical Demands: Includes prolonged sitting and walking within the facility, with heavy phone activity and computer use
• Environment: General office setting, but some time spent in plant operations may include exposure to noise, heat, fumes, etc.
• Must have strong interpersonal skills and be selfdirected.
• Must have the ability to report for work on time, follow directions, interact effectively with coworkers, understand and follow rules and procedures, and accept constructive criticism
• Language Skills: Must communicate effectively orally and in writing in English and Spanish
• Must have basic knowledge by experience or training in general accounting and purchasing procedures
• Ability to navigate and use general computer applications
• Preferred experience working within an ERP system

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this Job, the employee is frequently exposed to extreme heat. The employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes or airborne particles, outside weather conditions, and extreme cold. The noise level in the work environment may be loud. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skills, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This job description does not constitute a written or implied contract of employment. Bluewater Thermal reserves the right to revise or change job duties and responsibilities as the need arises.