Accounts Payable Clerk

Accounting Clerk is responsible for various functions of the Accounts Payable department to include processing vendor invoices for multiple entities and maintaining complete and accurate accounting records.

Essential Functions

• Demonstrates advanced knowledge of bookkeeping and accounts payable processes.
• Must meet productivity standards established by management, accomplished within the required timeframe determined by management.
• Reviews vouchers and corresponding invoices for vendor selection, invoice number, date, and amount.
• Determines pay date, verifies approval, accounting month/year, and 1099 coding.
• Investigates and communicates with accounting regarding any irregularities on vouchers/invoices.
• Makes any necessary corrections or rejects voucher to accounting for corrections.
• Verifies correct paying company and bank information on manual payments, making corrections if needed.
• Sets up new vendors and changes existing vendors as needed.
• Ensures proper legitimacy of new vendors and determines if new vendor is 1099 applicable.
• Searches for existing vendors with the same name or tax ID and communicates with accounting if needed.
• Reviews, investigates, and requests refund from vendors with credit balances.
• Investigates and communicates with accounting regarding any discrepancies on vendor statements.
• Audits vendor additions and changes daily.
• Maintains Excel list of boxes sent to archives.
• Demonstrates excellent communication skills.
• Must have exceptional organizational and time management skills.
• Demonstrates regular punctual attendance and adheres to policies and procedures.
• Required to be onsite a minimum of 5 days per week, but fewer days feasible if approved by management.
• Receives instructions, prioritizes tasks, and completes duties assigned by manager.
• Performs all duties following organizational chain of command.
• Performs other duties as assigned.
• Must present a professional office appearance.
• Ability to move around office, sitting for long periods of time, and ability to lift 5 lbs.

Minimum Qualifications

• High school diploma or equivalent.
• Three years’ experience in accounts payable.
• Must have proficient ability to use standard office equipment such as computers, phones, photocopiers, scanners, and fax machines.
• Excellent ability to use Microsoft Word, Excel, and Outlook.

Preferred Qualifications

• Some accounting or bookkeeping courses completed.