Office Manager

Job Title: Automotive Office Manager
Location: Fiesta Lincoln, Mesa, AZ
Company: Berge Automotive Group

Job Description:

Berge Automotive Group is seeking an Experienced Office Manager for our Fiesta Lincoln Dealership in Mesa, AZ. This is an exciting opportunity to join a well-respected, family-owned dealership group with over 70 years of service in the metro Phoenix, Tucson, and California markets.

Salary Range:Commensurate with Experience

MUST HAVE CAR DEALERSHIP EXPERIENCE. Local candidates ready for an in-person interview are encouraged to apply.

Job Summary: The Office Manager will be responsible for overseeing, organizing, and coordinating various administrative operations at the dealership. This includes managing payroll, accounts payable, accounts receivable, and daily cash flow control. The ideal candidate will have a proven ability to process and generate accurate financial data for the dealership and report to the Dealer/General Manager. The position requires the highest ethical standards and a focus on compliance with all governmental regulations.

Key Responsibilities:

• Hire, train, and supervise office staff
• Prepare complete monthly financial statements according to dealership guidelines
• Control all posted documents (time records, vehicle deals, commissions)
• Manage petty cash and provide daily operating controls (DOC)
• Reconcile select accounts monthly and ensure accuracy of manufacturer accounts
• Print monthly journals, schedules, and general ledger reports
• Assist in completing annual reviews/audits
• Review of sales commissions/chargeback detail reports
• Manage vehicle floor plan payoffs
• Ensure compliance with government regulations and dealership policies
• Prepare additional reports as requested by management

Requirements:

• Minimum of 3 years of experience in automotive dealership office/administrative management
• Bachelor’s degree in accounting, Business Administration, or related field (preferred) Can substitute for a degree with automotive accounting experience.
• Strong knowledge of accounting office functions (accounts payable/receivable, financial statements, collections)
• Reynolds & Reynolds DMS experience preferred
• Paychex experience a plus
• Ability to work in a fast-paced, dynamic environment
• Excellent communication skills
• Must pass a background check and drug screening

We Offer:

• Medical, dental, and vision coverage.
• Short-term and long-term disability insurance.
• Voluntary life insurance.
• Employee discounts and wellness programs.
• Employer-paid Basic Life Insurance.
• 401(K) with company match.

As part of our application process, we perform background checks and drug screenings.

Pre-Hire Requirements:

• Valid AZ Driver's License and satisfactory driving record
• Successful completion of a background check and drug screening (THC will not be included in the screening process)

Fiesta Lincoln is an Equal Opportunity Employer and a Drug-Free Workplace. We consider all applications without regard to race, color, religion, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.