Assistant Director of Grants Administration

This position plays a key role in securing external grant funding to support the College's strategic priorities. This role works under the oversight of the Director of Grants Administration to oversee the College’s pre-award and post-award grant management processes. Responsibilities include working closely with grants and sponsored project managers to facilitate best practice grant development, regulatory compliance, and quality control. The Assistant Director of Grants will collaborate with the Director of Compliance, Senior Grants Development Officer, Grant Manager, and project team members to execute pre-award preparation and submission of competitive grant proposals and manage post-award activities.

POSITION SUMMARY

Responsibilities include but are not limited to:

• Research potential federal, state, local, and private sources of funding including foundations and corporations. Review grant guidelines and eligibility criteria to ensure that submissions align with the College’s goals and capabilities.
• Develop detailed and persuasive grant proposals, including narratives, budgets, and supporting document that are tailored to the granting agency’s requirements. Adhere to funding agency’s guidelines and regulations in crafting proposals to ensure compliance.
• Collaborate with internal and external stakeholders to gather information and insights needed for crafting grant proposal, including project details, relevant data, and budgetary information. Serve as the liaison between the College and the funding agencies, addressing inquiries and providing necessary documentation.
• Develop and submit interim and final progress reports to the funding agencies and internal college leadership, detailing project outcomes and impact. Maintain accurate records of proposals submitted, grants awarded, and communications with the granting agencies.
• Assist with creating, editing, and proofreading proposals to ensure clarity, accuracy, and adherence to funding requirements. Ensure that proposals are complete and error-free prior to application submission.
• Manage proposal submission timelines and ensure timely submission of all required documentation. Analyze feedback from funding agencies to improve operational efficiencies and improving future proposals and grant development strategies.
• Work with organizational leaders to develop research strategies to pursue grants that align with the College’s mission and strategic goals. Establish and track objectives and goals for grant-seeking efforts.
• Conduct periodic training for staff and volunteers on grant writing best practices and the grant application process. Create and maintain templates, tools, and resources to streamline the grant writing process. 
• Oversee post-award grant processes, including monitoring grant expenditures, managing budgets, and ensuring compliance with financial and programmatic requirements.
• Oversee project records, payroll, and purchase requisitions to ensure accuracy and adherence to grant terms.
• Coordinate with the Office of Institutional Research to gather and organize data for interim, annual, and final performance reports.
• Provide support for post-award startup, implementation, and closeout activities, ensuring effective grant management and quality control.
• Partner with the Accounting Office, Program Directors, and other constituents to facilitate compliance reviews, audits, and financial reporting.

SPECIAL SKILLS AND QUALIFICATIONS

Education: Bachelors Required. Master’s degree preferred, or equivalent experience required such as USA Grant Writing Certification or National Grant Management Association (NGMA) GMBOK certifications.

Experience: Minimum of two (2) years of experience in either grant writing, coordination, evaluation and/or reporting, preferably in a higher education setting.

Demonstrates understanding of the community college mission. Possesses a strong understanding of the uses of information technology to deliver, monitor and evaluate programs and services for students, and a strong track record of working collaboratively with a diverse group of stakeholders to meet the College’s grant objectives. Strong interpersonal and technical skills are required. Technologically proficient in common office desktop software and familiarity with cloud-based computing and collaborative platforms and software. Proficient in spreadsheet, word processing, and database applications, with Datatel experience preferred. Extensive knowledge of federal and state regulations governing grant-funded projects. Detail oriented with the ability to simultaneously manage multiple, time-sensitive projects, and to work effectively on high performing collaborative teams. Comfortable with internet research. Excellent interpersonal skills: a team player with strong collaboration skills, ability to form and maintain effective on-going business relationships, ability to proactively identify, articulate, and recommend solutions to improve efficiency and solve problems. Demonstrated self-starter able to effectively work independently, on work teams, and within the broader organization. Ability to effectively navigate new start-up endeavors, changing conditions, and requirements. 

Exhibits strong skills in:   

• Leadership
• Technical Analysis and Reporting
• Communication
• Customer and Student Focus
• Building Relationships
• Organizing and Planning
• Managing People

SALARY AND BENEFITS

• Annual Salary is $75,000-$85,000
• NJ Educators Health Plan with free Vision and Dental. NJ State Pension plan.
• 23 vacation days, 15 sick days, 4 personal days, 2 floating holidays, all designated holidays and 5 non-designated holidays a year. 3 Partial Sick Days.

Bergen Community College is committed to excellence in diversity and equity and creating an inclusive learning and working environment.  We are an Equal Opportunity Employer and consider applicants for all positions regardless of race, color, religion, creed, gender, age, national origin, marital and veteran status, disability, sexual orientation, gender identity or expression, or any other legally protected status.