What are the responsibilities and job description for the Principal's Administrative Coordinator position at Bergen County Academies?
CONFIDENTIAL SECRETARY TO THE PRINCIPAL
(12 Months – Non-certificated)
Bergen County Academies
RESPONSIBILITIES & QUALIFICATIONS:
- Acts as receptionist for the Principal screening visitors, phone calls, mail, etc. Uses appropriate software programs including FileMaker Pro, PowerSchool, Outlook and Excel to track purchase orders, maintain inventory of office supplies.
- Schedule classroom observations/summative reports, coordinate event security, maintain student and staff demographics and update bus contact information.
- Maintains confidential files and appointment schedule for Principal, arranging observations, meetings and conferences. Attend meetings and take necessary notes and minutes as needed.
- Prepares memos to be presented to the Board of Education.
- Uses FileMaker Pro to process a large volume of purchase orders for school supplies, equipment, textbooks, travel etc. Maintain records of purchase orders, and expenses. Provides budget information as needed. Assist teachers in completing purchase orders.
- Composes and types a variety of correspondence, letters, memos, and reports upon request.
- Manage office meeting schedule to ensure efficient and respectful use of time.
- As a representative of the school and the Principal, maintains discretion, confidentiality, and professionalism at all times.
- Effective communication, interpersonal and organizational skills.
- New Jersey residency required within one (1) year of date of hire.
- High School diploma or higher.
About the Bergen County Academies (BCA)
Currently ranked a Top 20 Public High School in the USA by Niche.com, BCA offers seven specialized programs in the areas of math and science, engineering and design, medical science, business and finance, culinary arts and hotel administration, visual and performing arts, and computer science. A working model of restructured education, BCA incorporates a longer school day, employs a distinguished, international faculty, and receives eight times the number of applications needed to fill new classes. In its rich history, the Academy has an outstanding record of student accomplishments, remarkable because of their depth and scope. Notable school-wide achievements include admittance to the National Consortium for Secondary STEM Schools (NCSSS) and being recognized as a United States Department of Education Blue Ribbon School of Excellence.
