Assistant Registrar for Transfer and Articulation for BCM/BCB

Job Description:

The Assistant Registrar for Transfer and Articulation is responsible for performing a wide variety of duties specifically the review, examination and posting student course transfer credit and course equivalency for accepted, admitted and matriculated students at Berklee College of Music and the Conservatory at Berklee. To maintain the integrity of all permanent academic records in accordance with AACRAO standard and Berklee policies and procedures. reports to the Associate Registrar and is a member of the curriculum and administration team.

Essential Responsibilities:

• Evaluate transfer, CLEP, IB and AP credit and manages transfer credit data in the student information system.
• Administers the collection, validation, and transcription of grades including communication with instructors and chairs
• Partners with the Admissions Enrollment team to develop Salesforce reports that provide accurate information on new and prospective transfer students that support Fall, Spring and Summer recruitment initiatives
• Manages the approval and processing of Berklee Global Partner articulation credit.
• All newly accepted/deposited students for BCB/BCM transfer evaluations.
• Works closely with Enrollment officers to ensure that all student transcripts are evaluated in accordance with acceptance criteria and deadlines.
• Builds and maintain transfer equivalences in the Colleague/PowerCampus and Workday Student system that is available to the schools via Informer reporting. The data is a valuable resource for schools to use for planning, accreditation and tracking student success for transfer population and supports campus-wide retention initiatives that will strengthen transfer student graduation rates.
  
  
  
  

• Manages the processing of institutional credit between Berklee Online and Berklee College of Music and the Conservatory at Berklee.
• Manages the entire ProArts Consortium process; establish offered courses, maintain accurate registration and communication with ProArts students and Consortium Registrars. Reconcile the final grades amongst the ProArts Consortium.
• Maintains all operational procedures for this position with a bi-yearly review.
• Maintains production calendar and standardized monthly communication calendars dedicated to transfer students.
• Educates Student Success Advisors through delivered semester training series that focus on transfer students, available resources, trouble shooting and overall customer service for all transfer students.
• Evaluates and processes potential course credit for BCB to BCM students
• Processes withdrawals from the semester
• Manages all aspects of the Intent to Return semesterly process.
• Manages semesterly walkaway process to ensure federal reporting compliance
• Manage private instruction and recital preparation re-level processes
• Manages transfer credit email accounts for BCB/BCM and provides exceptional service and curricular support
• Maintains semesterly grading retrieval and transfer credit statistics for process enhancement and archival integrity
• Establishes a 3-year cycle review schedule to ensure accuracy of the transfer credit equivalencies in Colleague/PowerCampus and Workday Student.
• Supervises work study students
• Conducts an annual review of all official internal and external Registrar forms that support academic policy and procedures related to the responsibilities of Registrar Office. e.g., Maintains, edits, and creates
• In partnership with the Associate Registrar of Curriculum and Administration, facilitates the Transfer Credit workshop for entering students each semester
• In partnership with the Associate Registrar of Curriculum and Administration serves as a resource for information and training regarding transfer credit and grades to the entire Berklee Community and especially Academic Advising, department chairs and instructors.
• Represents the Office of the Registrar on appropriate Berklee committees related to Workday Student
• SME for all Workday transfer credit processes, equivalencies, data cleanup and reporting.
• Other duties as assigned by the Associate Registrar
  
  

Required Skills and Experience:

• Bachelor’s degree required, minimum of three years of relevant experience
• Experience with Colleague, PowerCampus, Workday Student and Salesforce
• Ability to work effectively under minimal supervision.
• Proven excellence in time management skills
• Ability to handle varied and competing priorities in a fast-paced environment.
• Strong communication skills, both verbal and written, and ability to work with partners at all levels of the organization.
• Proven service orientation and interpersonal acuity.
• Strong analytic and problem-solving abilities.
  
  
  

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:

We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.

As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at hroperations@Berklee.edu or call 617-747-2375.

Berklee is committed to increasing the diversity of our institution, community, and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*

Employee Type:

Staff