Office Administrator

Job Title: Office Administrator 

Job Summary 

The Office Administrator plays a pivotal role in streamlining operations and enhancing the overall efficiency of our organization. This position involves overseeing administrative functions, supporting organizational events, and facilitating effective communication to ensure seamless operations. 

Key Responsibilities 

• Administrative Support  
• Manage daily operations, including scheduling, calendar management, and file organization. 
• Maintain a well-organized office environment by managing supplies and equipment. 
• Project Coordination  
• Support the development and implementation of projects, ensuring timely execution and goal achievement. 
• Communication Liaison  
• Serve as the primary point of contact for internal and external inquiries, providing timely responses and information. 
• Data Management  
• Maintain and update databases to ensure accurate record-keeping and easy data accessibility. 
• Team Collaboration  
• Collaborate with team members to identify improvement opportunities and foster a positive work environment. 
• Event Planning  
• Assist in the planning and execution of organizational events, meetings, and training sessions. 
• MEBC Program Liaison  
• Serving as the liaison for the Music Education in Berks County representative in planning festival performances and logistics. Position would work directly with local school district representatives and partners in coordinating band, chorus, and orchestra performances at the festivals. 
• getJazzed Education Program 
• Serve as the liaison and project manager for the getJazzed Education program, collaborating with the Music Educators of Berks County, arts partners, and community members. 

Qualifications 

• High school diploma or equivalent, with a preferred college degree. 
• Previous administrative or office support experience is advantageous. 
• Strong organizational skills and meticulous attention to detail. 
• Excellent verbal and written communication abilities. 
• Proficiency in Microsoft Office Suite, including [specific software, e.g., QuickBooks, CRM system]. 
• Ability to work independently and collaboratively within a team. 
• Problem-solving mindset and adaptability to changing priorities. 
• Previous experience with music programs is preferred but not required. 

Preferred Skills 

• Understanding of music programs, including structure, funding, standards, and working with music associations, administrators, and school board members. 
• Knowledge of Microsoft Teams. 
• Experience with project management tools and software. 
• Basic bookkeeping or financial tracking skills. 
• Strong interpersonal skills and a customer-service orientation. 

Work Environment 

This position is typically based in an office setting, with standard Monday-Friday working hours. Occasional overtime may be required to meet project deadlines or event commitments. [Occasional WFH availability at discretion of Executive Director with prior approvals] 

Salary 

Full-time Salary: $25 per hour ($48,000 annually) Insurance Reimbursement