Philanthropic Services Assistant - Hybrid

JOB POSTING—Philanthropic Services Assistant (Hybrid)

Since 1987, Berkshire Taconic Community Foundation (BTCF) has strengthened communities through philanthropy and leadership. We channel generosity where it is needed, bringing together resources and passion to tackle our region’s most pressing issues and create lasting change.

With a mission of building stronger, more equitable communities, BTCF seeks to center equity in our roles as grant maker, community partner, philanthropic advisor, and employer._ We are committed to creating a best-in-class workplace that fosters employee satisfaction, support, and growth. To best support our staff on implementing objectives of our philanthropic advancement plan, we have created a new role, Philanthropic Services Department Assistant._

JOB SUMMARY:

The Philanthropic Services Assistant will provide crucial administrative and operational support to the Philanthropic Services team. This role is instrumental in ensuring accurate and timely acknowledgment of gifts, assisting with gift processing, and managing various administrative tasks to facilitate the team’s work. The position will also support calendaring, proposal assembly, and clerical functions, contributing to the department’s smooth operation and enhanced donor engagement.

The ideal candidate will possess strong organizational skills, attention to detail, and a positive, team-oriented attitude. They will be comfortable working in a fast-paced environment, juggling multiple deadlines, and providing excellent service to donors and stakeholders. This position will report directly to the Chief Philanthropy Officer (or Sr. Philanthropy Officer), with day-to-day oversight and guidance from the Philanthropy Operations Manager

Position Outcomes
The successful candidate will:

• Ensure accurate and timely processing and acknowledgment of gifts.
• Maintain organized files, fund agreements, and donor-related records.
• Provide seamless support for meetings, proposals, and scheduling.
• Assist with clerical and administrative tasks to enhance department efficiency.

ESSENTIAL JOB FUNCTIONS - To include but not limited to:

Gift Processing and Donor Support

• Process incoming donations (checks, online gifts,) and ensure accurate assignment to donor funds.
• Prepare acknowledgment letters for all gift types, including securities, tailored to donation types and donor preferences.
• Assist with tracking fundraising campaigns, appeals, and special projects.
• Provide assistance to donors with inquiries related to gifts, funds, and grantmaking.

Administrative and Clerical Support

• Manage team calendars, schedule appointments, and coordinate meetings.
• Assemble, format, and submit proposals and related documentation.
• Organize and maintain department files, including fund agreements and donor records.
• Provide logistical support for team meetings and events, including preparing materials and taking minutes.

Data and Database Management

• Maintain accurate and up-to-date donor records in the database.
• Assist in generating reports for internal and external audiences.
• Support database updates and ensure adherence to established style guides and processes.

General Departmental Support

• Facilitate communication between team members and other departments.
• Manage special projects as assigned, including preparing donor impact reports.
• Support the coordination of materials for fundraising appeals, events, and donor communications.

QUALIFICATIONS:

Education and Experience

• Associate or Bachelor’s degree preferred, or equivalent experience.
• At least 1–2 years of administrative or donor services experience, preferably in a nonprofit environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and database management systems.

Skills and Attributes

• Strong organizational skills with a proven ability to multitask and meet deadlines.
• Excellent written and verbal communication skills.
• Positive attitude, customer-service orientation, and team spirit.

Compensation and Benefits:

This position is non-exempt, hourly with a starting range of $25.00-$27.00/hour, commensurate with experience.

We offer competitive benefits, including:

· 403(b) retirement plan with employer contribution

· Generous paid vacation and sick time

· Health, dental, and life insurance

How to Apply:

Help us get to know you by including a cover letter that shares why you want to work at BTCF and how your experience has prepared you for this role. Your resume should include the highlights of your experience, education, and skills relevant to this role.

Berkshire Taconic Community Foundation is an Equal Employment Opportunity Employer. We encourage applications from people with diverse backgrounds and experiences.

Job Type: Full-time

Pay: $25.00 - $27.00 per hour

Benefits:

• 403(b)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• administrative support or donor support: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)

Ability to Commute:

• Sheffield, MA 01257 (Preferred)

Ability to Relocate:

• Sheffield, MA 01257: Relocate before starting work (Required)

Work Location: Hybrid remote in Sheffield, MA 01257

Salary : $25 - $27