What are the responsibilities and job description for the Program Coordinator position at Bernalillo County?
Job Posting Title:
Program CoordinatorDepartment:
Office of Criminal Justice and Behavioral Health InitiativesLocation:
415 SILVER AVE SWPay:
$52,707.00 - $82,867.00Close Date:
April 2, 2025Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more.
FUNCTIONAL AREAS:
Program Coordinator will perform administrative and educational work in the planning development, and implementation in support of the operations of programs. Perform professional level work developing, organizing, administering, and evaluating assigned programs and functions. Provide guidance and technical expertise to assigned program staff, other departments, the community, and program participants. Incumbent may coordinate one or more specialized programs. Responsible for the management and coordination of programs in accordance with pertinent Federal, State laws and departmental policies and procedures. Train and evaluate educational services, staff members and volunteers and monitor their performance. Ensure timely entry and updating of data by the various program owners and reporting on deficiencies for programs related to department.
Behavioral Health Services (Tiny Home Village):
Program Coordinator will, implement, coordinate and supervise the provision of services at the Tiny Home Village.
Clean Community Coordinator (Working Title):
The classification will undertake a variety of administrative and program management tasks in support of the operations of programs. This would include planning and organizing programs and activities in assigned areas where they will need to plan, implement assigned programs with strict deadlines while staying within constraints by utilizing resources effectively. The incumbent will facilitate the effective management of programs according to the organization’s standards.
Solid Waste Clean Community Coordinator:
Bernco Community Clean Coordinator will schedule and coordinate various clean-up projects, trails, roadway right of way and median maintenance projects within the county. Plan and prioritize the clean-up of illegal dumping sites within county right of way. Prepares reports, correspondence, crew progress, invoices, budget status reports, maintains records, retrieves 311 complaints, and prioritizes, schedules routine and special clean-ups, and all maintenance jobs as directed. Coordinate and give direction to Community Clean Crew subordinates and service workers. Communicate with probation officers, court staff and various agencies to assure service workers compliance with court orders and maintain records.
Economic Development:
Program Coordinator will perform administrative and educational work in the planning development, and implementation in support of the operations of programs. Perform professional level work developing, organizing, administering, and evaluating assigned programs and functions. Provide guidance and technical expertise to assigned program staff, other departments, the community, and program participants. Incumbent may coordinate one or more specialized programs. Responsible for the management and coordination of programs in accordance with pertinent Federal, State laws and departmental policies and procedures. Ensure timely entry and updating of data by the various program owners and reporting on deficiencies for programs related to department.
DUTIES AND RESPONSIBILITIES
Criminal Justice Initiatives:
1. Assist with managing Criminal Justice Initiatives and broader priorities of the CJBHI office and the Criminal Justice Coordinating Council, develop systems for managing program data and other administrative and programmatic related information to reach office and Council goals and objectives.
2. Serve as a point of contact to facilitate necessary communication, maintain correspondence, facilitate cooperative planning and analysis of data and ensure positive working relationships among contracted partners and relevant stakeholder.
3. Research, analyze, and compile information and data from internal and external sources on topics related to assigned areas of responsibility; presents preliminary findings for review by supervisory or management staff; assist with identifying and conducting feasibility and impact analyses of criminal justice initiatives and projects.
4. Plans, coordinates, and participates in providing administrative, technical, and programmatic support for assigned office in the daily management of areas such as human resources, accounting, budget, purchasing, and/or office management; review and recommend policies and procedures for strategic program and office administration improvements.
5. Coordinate special projects as delegated by supervisor.
6. Assist in developing, revising and overseeing criminal justice initiatives contracts and agreements; ensure appropriate budgeting and payment of services; maintain contract files and contract database(s).
7. Oversight/Management of contractor compliance and reporting.
8. Provide technical services on procedures and work standards involving criminal justice initiatives to include evaluation and preparation of proposals and funding requests; oversee the preparation and routing contracts for approval.
9. Serve as a liaison or staff representative at designated meetings and committees, including preparing agendas and informational packets, posting required public notices pursuant to the law and local ordinances and resolutions, and taking, transcribing, posting minutes and actions.
10. Acts as primary resource for all CJBHI office functions, including purchasing, budgeting, timekeeping, scheduling, and HR tasks associated with NEOGOV including requisitions, approvals, onboarding, etc.
11. Manage office communications, including drafting content and assisting in publishing multimedia communications (social media, web, GovDelivery), presentations and general updates.
12. Communicate and coordinate with management and staff from other departments/divisions and agencies; assist with developing and reviewing budgets for office operations and initiatives.
13. Perform grant management duties; vetting opportunities; ensuring set up of grants within the financial management system; monitoring expenditures and activities to ensure compliance with grant agreement; assist with gathering operational and milestone data; submit reports in accordance with grant requirements.
14. Direct the design, organization and maintenance of accurate and detailed databases, files, and records, verify accuracy of information, research discrepancies, and record information.
15. May exercise lead supervision over other lower-level staff and interns.
16. Prepare resolutions, agenda items and other documents for presentation to and adoption by the board of County Commissioners.
17. Receive, process, and respond to public records act requests, complaints, and other requests for information; researches and organizes information; ensures timely response to all requests.
18. Research, interpret, and ensure compliance with laws, codes, rules, and regulations, and County program guidelines, policies, and procedures related to assigned areas of responsibility.
19. Organize work, set priorities and meet critical deadlines.
20. Incumbent(s) in this classification may handle sensitive and/or confidential records, plans, documents or decisions that require maintaining confidentiality of sensitive information.
21. Any one position may not include all duties listed. However, the allocation of positions will be determined by the amount of time spent performing the essential duties listed above.
22. Perform other job-related duties as required or assigned.
*The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job.
MINIMUM QUALIFICATIONS
1. Bachelor’s Degree in related field and two (2) years of work experience as it pertains to the purpose of the positions. Any equivalent combination of related education and/or experience may be considered for the above requirements.
PREFERENCES
1. General Radiotelephone Operator License.
2. Manage databases, tools, queries, and reports for analyzing, summarizing, and collecting data.
3. Knowledge of vehicle electronic systems, law enforcement vehicle specifications, and FCC codes and regulations.
4. Working knowledge and ability to use electronic test equipment and perform repairs.
5. Basic knowledge of computer and radio programing, electronic wiring, and related equipment.
6. Ability to use the tools and equipment necessary to perform the above duties.
7. Ability to establish and maintain effective working relationships with other employees, vendors, and the public.
8. Ability to read radio and automotive electrical system block diagrams and schematics.
ADDITIONAL REQUIREMENTS:
The offer of this Bernalillo County position requires compliance with the following:
1. Employee must successfully complete the post-offer employment medical examination and background investigation.
2. Employee must comply with the safety guidelines of the County.
3. Employee must complete required FEMA training(s) as assigned to position.
4. Employee must complete required Supervisor classes if applicable.
5. Depending on assignment, some positions in this classification may require possession of a valid New Mexico driver’s license by employment date and maintain while employed in this position.
HOUSING LANDLORD LIAISON ADDITIONAL REQUIREMENT
1. Basic understanding of Office Suite
BEHAVIORAL HEALTH ADDITIONAL REQUIREMENT
1. Pursuant to the criminal history screening for Caregivers Act, Section 29-17-1 through Section 29-17-5 NMSA 1978, new hires at Bernalillo County Behavioral Health Services will be required to complete a caregiver criminal history screening for all caregivers. Conviction of a disqualifying condition is cause for termination or sufficient reason not to hire if applicant has a disqualifying condition on their record at time of application.
WORKING CONDITIONS
1. All essential duties are performed mostly indoors, with some positions performing functions in an outdoor and field setting.
2. Duties are performed in a temperature controlled environment.
3. Duties are performed on an even surface, which may be carpeted or tile.
4. Working surface is typically dry. Worker often works alone both with or without directions from supervisor.
EQUIPMENT, TOOLS AND MATERIALS
1. Equipment typically used in the performance of office duties include telephone, computer keyboard, computer printer, photocopy machine, facsimile machine, and calculator.
2. Materials and products handled in the course of performing essential duties include files, forms, reports, various other paperwork, and a wide variety of basic office supplies.
Salary : $52,707 - $82,867
