Litigation Legal Assistant

Bernstein Shur, a New England-based law firm that advises clients across the U.S. and around the world, is seeking Litigation Legal Assistant to work in its Portland, ME office.

POSITION OVERVIEW

The Litigation Legal Assistant will be responsible for managing day-to-day administrative needs effectively and efficiently in the fast-paced environment of this amazing company known for its uniquely positive office culture. The successful candidate will be a proactive professional with exceptional organizational skills, excellent written and oral communication skills, able to exercise the utmost discretion and possess a positive, can-do attitude. The position requires someone who is highly organized and able to support, manage and facilitate the needs of the busy team of professionals.

RESPONSIBILITIES INCLUDE

• Actively manage complex schedules, agendas. Zoom meetings, calendars, travel, contact lists, and files
• Compose memos, letters, business agreements, closing documents, and other correspondence to internal and external audiences, as requested
• Perform a variety of administrative functions, including opening of new matters and conflicts
• Manage proforma and billing activities for attorneys working closely with finance department
• Work closely and effectively with assigned professionals to keep them well informed of upcoming commitments and responsibilities, schedule changes, and preparation needed for meetings, following up appropriately and anticipating needs
• Manage day-to-day workflow while juggling multiple priorities simultaneously
• Calendars court deadlines on attorneys’ calendars as well as the firm’s Case Management system
• Prepares filings with state and federal courts and agencies.
• Prepare presentation materials for meetings using MS PowerPoint, Word, and Excel, as and when requested
• Responsible for attorney annual license renewals and for filing, monitoring and confirming attorney annual CLE compliance with regulatory authorities
• Quickly identify, prioritize, and resolve problems of a varying nature with minimal direction provided
• Flexibility to assist with and work on a wide variety of assignments and projects

DESIRED SKILLS & QUALIFICATIONS

• Tenacious in meeting deadlines with a strong sense of timeliness, decision-making, and good self-management discipline.
• Technologically savvy; highly proficient, expert knowledge of Microsoft Office Suite 365
• Excellent written and verbal communication skills.
• Superior people/interpersonal skills.
• Keen ability to communicate and collaborate effectively with employees at all levels of the organization and with firm’s clients.
• Work discretely with confidential information.
• Must be proactive, accountable and have excellent judgment.
• Detail-oriented and able to work in a fast-paced environment while making very few errors.
• Must be adaptable to change and remain calm under pressure.

BENEFITS PACKAGE:

• Hybrid work environment (three days in the office – Wednesday anchor day)
• Excellent medical, dental, and vision insurance
• Group life and disability insurance
• Financial wellness program
• 401K employer match and profit sharing
• 23 days PTO in the first year of employment
• 11 paid holidays
• 16 weeks paid parental leave
• Mobile data reimbursement
• Free parking

ABOUT BERNSTEIN SHUR

Our 100 award-winning attorneys and professionals are driven, dominant, and deliver results. The ideal candidate will have a growth mindset, strive to achieve the highest level of professional excellence, and thrive in an atmosphere that’s collaborative, authentic, and respectful. We have exceptionally high standards for everything we do, and we’re looking for high-energy candidates who want to make a big impact. We work together to continually raise the bar and put our clients’ interests first. In 2023, Bernstein Shur was named one of Maine’s Best Places to Work for the 12th time. It’s a reflection of our values and firm-wide commitment to create a culture that believes in diversity, flexibility, and family-friendly policies. Simply put, we desire to do great work—and have great lives.

Bernstein Shur is an equal opportunity employer.

Job Type: Full-time

Pay: $29.00 - $32.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Free parking
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Commute:

• Portland, ME 04101 (Required)

Ability to Relocate:

• Portland, ME 04101: Relocate before starting work (Required)

Work Location: Hybrid remote in Portland, ME 04101

Salary : $29 - $32