• 401(k)
• Bonus based on performance
• Competitive salary

• Provide day-to-day organizational and program operations.
• Perform daily mail distribution, including collecting, coordinating, and delivering mail from the mailroom to other Administrative Officers in the organization.
• Conduct telephone services, including answering office phones and delivering messages. The administrator must record all messages via email, including who, what, when, and where information. Urgent requests require face-to-face communication.
• Maintain office records and files, electronically and/or as hard copies, and prepare automated office management-related reports and other documents when directed.
• Provide recommendations, resolutions, and updates to office records, databases, and/or files for assigned programs.
• Upon COR approval, develop, prepare, and coordinate client program-related correspondence, such as letters, emails, and memorandums.
• Arrange meetings and conferences, travel, and attend meetings/conferences when directed. This includes preparing support materials, reserving meeting locations, taking accurate meeting minutes, following up with summary notes/minutes or reports from meetings, and preparing and distributing.
• Validate employee information is accurate and up-to-date using client databases and/or files.
• Create and maintain integrated program schedules for program activities.
• Prepare and process travel authorizations and vouchers in accordance with the client's travel policy using E2 or the most current travel management systems.
• Maintain and manage calendars and coordinate/schedule all meetings and facility visits (i.e., understand the hierarchy of leadership and the urgency of resolving scheduling conflicts).
• Assist in preparing presentation materials; proficient in MS Office (Word, Excel, PowerPoint).
• The position requires excellent written/oral communication skills and working knowledge of word processing and MS Office products.
• Strong organizational skills and the ability to perform detail-oriented work are required.
• Design and prepare briefings, special presentations, and customized or exceptional graphics, reports, charts, and media.
• Prepare support materials and briefing books (i.e., development of the weekly Executive Schedule Binder). The support materials and briefing books must adhere to the client’s branding and writing standards in accordance with current client orders and/or requirements from management.
• Perform front desk receptionist duties, which include greeting and escorting visitors. The Administrator must follow the appropriate visitor processes to coordinate guest visitations and escort visitors to their meeting destination upon arrival.
• The Administrator serves as the point of contact for the visitor unless stated otherwise.

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

• 8-hour shift
• Day shift
• Monday to Friday

• Bachelor's (Preferred)

• Administrative Experience: 5 years (Required)
• Executive Administration: 5 years (Required)

• Email

• Yes

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