Docket Coordinator (LA, Irvine, Riverside or Ontario)

Description

Best Best & Krieger LLP is a nationally recognized law firm focused on delivering effective and client-service oriented solutions to complex legal issues facing public agencies, businesses and individuals across the U.S. BBK is proud to trace the firm's success back to the groundwork of professionalism and community service laid by its founders 135 years ago. Today, with nearly 250 attorneys in offices throughout California and in Oregon and Washington, D.C., we efficiently and meaningfully assist our clients with complex, multi-disciplinary issues and provide creative solutions.

At BBK, we place a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to inclusiveness and collaboration. We are proud of our diverse workplace, where we respect and value our colleagues for their unique perspectives and experiences.

The Docket Coordinator is responsible for executing a wide range of docketing functions in the Risk Management group including, but not limited to, tracking critical deadlines and dates for all matters, and communicating heavily with attorneys, paralegals and secretaries – thus, emphasis on a “customer-service” approach. This role will require 2-3 days in the office for the first two months for training purposes.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

1. Maintain docketing database/calendar of cases for litigation and other deadlines.
2. Create docketing profiles to support workflow processes.
3. Manage and review records and enter schedules or deadlines into the calendar as needed.
4. Review State and Federal court rules as well as research specific judges’ preferences and standards for date calculations and distribute that information to requestors.  Perform date calculations, applying jurisdictional rules.
5. Generate reports detailing appointments and deadlines. Generate and proof for quality all routine and specialized docketing system reports, as well as generate and distribute docket reports in accordance with reporting schedule.
6. Review previous litigation cases in the database for accuracy and enter new cases and clean up database for completed matters.
7. Recognize conflicting data prior to entry.
8. Ensure retention of source documents/docket confirmation.
9. Provide recommendations to the Supervisor to continually improve the firm’s docketing best practices.
10. Work within deadlines and effectively handle stress.
11. Establish effective working relationships and appropriately interact with others.
12. Other responsibilities as assigned.

Qualifications

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

1. Effective interpersonal and communication skills, both verbal and written.
2. Exercise appropriate judgment regarding sensitive confidential matters.
3. Excellent organizational skills and attention to detail.
4. Working knowledge of iManage and Microsoft Office Applications (Word, Excel, PowerPoint, Outlook and etc.).
5. Work independently and thrive as part of a team.
6. Superior customer service and interpersonal skills.
7. Knowledge of the litigation process.
8. Familiarity with and adept at researching multiple jurisdiction rules.
9. Litigation calendar software and PACER/ECF filings knowledge.
10. Working knowledge of Federal and State court rules, courts’ structures, procedural legal research and litigation support.

JOB COMPETENCIES/SUCCESS FACTORS:

1. Strong work ethic, reliable, methodical, efficient, proactive and  conscientious.
2. Works well independently as well as a team member.
3. Adaptable to changing environment.
4. Attention to detail in entry, analysis, research, problem solving and work product.
5. Interacts and works harmoniously and effectively with others at all levels inside and outside of the Firm.
6. Effective, clear and concise communication both written and verbal.
7. Exercise overall judgement and confidentiality and seeks guidance when appropriate.
8. Strong organizational skills.  Can prioritize, multi-task and manage time efficiently.
9. Demonstrable experience with financial databases and applications including intermediate.

QUALIFICATIONS:

1. Bachelor’s degree or equivalent is preferred.
2. Must have at least 2 years relevant experience in a law firm setting.

WORK ENVIRONMENT:

1. This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets and fax machines.
2. Normal law office environment with little exposure to excessive noise, dust, temperature and the like.

The reasonably expected pay scale for this position with 2 years of experience is $59,000 - $75,000 annually, non-exempt.  The actual salary within that range will depend on the selected candidate’s location and experience.  We encourage all interested candidates to apply.

Salary : $59,000 - $75,000