What are the responsibilities and job description for the Office Administrator position at Bestmark Express?
Job Overview
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our trucking company by managing driver routes, data entry of loads, dispatching calls and being coachable around other administrative tasks. This position requires excellent communication skills, attention to detail, and thick skin in a fast paced and dynamic office environment. Must be ok with dogs! Many are on property.
Responsibilities
- Maintain and organize records, including driver logs, schedules and work orders
- Sets appointment for pick-up and delivery of loads for fleet of drivers
- Calculate time and distance for drivers to make their delivery times
- Create and enter load orders
- Serve as a liaison between drivers, customers and management
- Relay information to drivers regarding pickup/drop-off instructions or route changes
- Input data into dispatch systems, such as trip details, fuel usage and mileage
- Maintain accurate records for billing, payroll, and regulatory compliance.
- Address delays, traffic issues, or equipment failures by finding alternative solutions
- Ensure drivers have necessary documentation, suchas licenses and permits
- Help with onboarding, applications and paperwork to obtain additional certifications for drivers
- Answering phone and routing calls to management, shop, etc.
Experience
- Proven experience in office management or administrative roles is preferred.
- Strong skills in schedule management and event planning are essential.
- Familiarity with transportation or grocery industry is a plus.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills are required.
If you are a motivated individual with a passion for organization and efficiency, we encourage you to apply for this exciting opportunity to contribute to our dynamic team.
Job Types: Full-time, Part-time
Pay: $20.00 - $30.00 per hour
Expected hours: 40 – 60 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 10 hour shift
- 12 hour shift
- 8 hour shift
- Evening shift
- Night shift
- Overnight shift
- Weekends as needed
Ability to Commute:
- Strong City, KS 66869 (Required)
Ability to Relocate:
- Strong City, KS 66869: Relocate before starting work (Preferred)
Work Location: In person
Salary : $20 - $30