Project Coordinator I - In Office Position - Nashville, TN

OVERVIEW:

Project coordinators work to assist project managers teams with the coordination of resources, equipment, meetings, and information.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Trackers: Prepare and maintain project trackers as directed by management team. Issue Executive Summaries to managers, as required.
• Permits: Track building permits/permit packages. Maintain records of permit applications, permit numbers and permit expiration dates. Alert managers 30 days prior to permit expirations.
• Close-Out Packages: Working with managers and foremen, prepare project closeout packages. Upon review and approval of manager, submit to client within the allotted timeframe.
• Writes, types, or enters information into computer to prepare correspondence, statements, or other documents, and copying information from one record to another.
• Files correspondence and other records.
• Copies or scans data and compiles records and reports.
• Orders office supply items or merchandise for office.

OTHER DUTIES:

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

KNOWLEDGE, SKILLS AND ABILITIES:

• Working knowledge of tower site requirements and specifications.
• Knowledge in site development processes and procedures.
• Knowledge of Microsoft Office.
• Skilled in courteous, professional written and oral communication.
• Ability to complete work effectively with little or no direction.
• Ability to communicate and interact with co-workers and various business contacts in a courteous, professional manner.

QUALIFICATIONS:

• High school diploma or GED.
• Minimum 2 – 3 years of industry related experience in similar role (required).
• Previous experience working with project trackers, change orders, close out packages and construction drawings (required)
• Excellent oral and written communication skills (required).
• High attention to detail with ability to organize and prioritize tasks and documentation.
• Ability to handle multiple tasks in a fast-paced environment.
• Proficiency in Excel, Word, PowerPoint and Microsoft Outlook (required).

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must regularly work at a desktop or laptop computer. Typing and vision will be used constantly.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually minimal.