What are the responsibilities and job description for the Administrative Associate position at Bethany Lutheran Church?
The Administrative Associate plays a key role in the smooth operation of church activities and serves as a primary point of contact for church staff, members, and visitors. This position supports the church's daily administrative functions with a focus on organization, communication, and data management. The ideal candidate is highly organized, detail-oriented, and able to communicate effectively within a faith-based environment.
Description
Job Title: Administrative Associate
Key Responsibilities:
1. Administrative Support:
- Answer phone calls, respond to emails, and greet visitors in a professional and friendly manner.
- Assist church staff and ministry leaders with administrative tasks, such as preparing documents, maintaining records, and scheduling appointments.
- Maintain accurate and confidential records of member information, attendance, and church activities.
2. Database & Financial Management:
- Manage member and visitor information in Planning Center, including contact details, attendance, donations, and volunteer profiles.
- Assist with financial record-keeping, processing donations, and generating financial reports using QuickBooks.
3. Reporting & Analytics:
- Generate reports on attendance, engagement, and volunteer activity within Planning Center.
- Provide insights and recommendations based on data analysis to support decision-making by church leadership.
4. Training & Support:
- Provide training and support to staff and volunteers on effectively using Planning Center tools.
- Serve as the main point of contact for technical support and issue resolution related to Planning Center.
5. Communication & Social Media Management:
- Assist in managing church communication platforms, posting announcements, events, and engaging with the congregation and community.
- Monitor and respond to interactions on social media platforms, ensuring consistent messaging and branding.
Qualifications:
Education & Experience:
- High school diploma or equivalent required; additional education in business, communications, or related field preferred.
- Experience in an administrative role, preferably in a church or nonprofit setting, is beneficial.
- Familiarity with Planning Center and QuickBooks is a plus.
Skills & Competencies:
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in social media platforms and content management systems.
- Ability to work collaboratively and manage multiple tasks in a faith-based environment.
- Demonstrated ability to maintain confidentiality and strong interpersonal skills.
Work Schedule:
- Monday – Thursday, 9am to 4pm (28 hours) with partial benefits
- Potential for full-time hours (31-40 hours) with full benefits
Pay Rate:
- Starting at $20/hr, dependent on skills and experience.
Salary
$20 - $24 per hour
Salary : $20 - $24