What are the responsibilities and job description for the Executive Assistant to the CEO position at Bethany St. Joseph Corporation?
The Executive Assistant provides high-level administrative support to the Chief Executive Officer and senior leadership team of Bethany St Joseph Corporation. This on-sight role involves managing executive communications, coordinating Board activities, supporting project management and assisting with fundraising initiatives.
- Administrative Support:
- Manage the CEO’s calendar, schedule meetings, and handle correspondence.
- Prepare and edit communications, reports, presentations, and other documents for internal and external use.
- Coordinate travel arrangements.
- Grant Writing & Fundraising Support:
- Research potential grant opportunities that align with the organization’s mission and goals.
- Prepare and submit grant proposals, ensuring compliance with all application requirements and deadlines.
- Assist with fundraising initiatives with the foundation director.
- Project Management:
- Lead or support key projects, ensuring successful planning, coordination, and execution, particularly for community programs and initiatives.
- Develop and maintain project timelines, track deliverables, and coordinate resources.
- Work with senior leadership to ensure projects stay on track and within budget.
- Board Management & Support:
- Prepare and distribute materials for Board meetings, including agendas, reports, and presentations.
- Schedule and coordinate Board meetings and special committees, ensuring all logistics are handled efficiently.
- Assist with Board member onboarding and ongoing support, including gathering necessary documents, providing background information, and managing communication.
- Track Board activities and provide regular updates to senior leadership regarding Board member engagement, committee work, and other relevant matters.
- Meeting Coordination:
- Schedule, organize, and prepare materials for executive, leadership team, and committee meetings.
- Take meeting minutes, ensuring accurate and timely distribution to all participants.
- Follow up on action items and ensure deadlines are met.
Qualifications
- Proven experience as an executive assistant, project manager, or in a related administrative role within a healthcare or senior living setting.
- Strong knowledge of office management systems, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and cloud-based software applications.
- Experience with grant writing and securing funding, particularly in the non-profit sector or ability to gain grant writing certificate.
- Demonstrated experience in Board management and understanding of Board governance, including scheduling meetings, preparing materials, and tracking action items.
- Excellent written and verbal communication skills, with the ability to interact professionally with all levels of the organization and external contacts.
- Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
- Ability to work independently, exercise sound judgment, and handle confidential information with professionalism.
- Familiarity with the needs and services of senior living communities, including independent living, skilled nursing, assisted living, and adult day care is a plus.
- High school diploma or equivalent required; associate or bachelor’s degree in business administration, healthcare administration, or a related field preferred.
Facility: Corporate Office
Department: Clerical / Office SupportProfessional / Management
Status: Full Time
Shift: Days
Position/Job: Other
Location: La Crosse WI
