What are the responsibilities and job description for the Development Coordinator position at Bethel Woods Center for the Arts?
Bethel Woods Center for the Arts is a nonprofit 501(c)(3) cultural organization, located in Bethel, New York, at the National Register historic site of the 1969 Woodstock festival. We lean into our rich history of peace and music, and remain committed to providing extraordinary experiences, granting access to the arts, and preserving and interpreting the Woodstock site. Each position plays a part in fulfilling our vision to make the world a better place through the power of music and the arts.
Job Summary
The Development Coordinator will support and streamline institutional fundraising, data management, and corporate partnership functions. The Development Coordinator (DC) will play a pivotal role in enhancing the organization’s capacity to increase the velocity of grant submissions, drive new sources of institutional funding and support organizational relationships with donors, partners, and stakeholders.
Job Duties
1. Grants Administration and Pipeline Management
- Coordinate the lifecycle of grants, including drafting basic forms, compiling attachments, filing, and ensuring timely submissions
- Assist with compliance tracking, preparing claims documentation, and ensuring funder acknowledgment processes are executed in a timely fashion
- Organize grant-related data for reports, deadlines, and award documentation
- Conduct prospect research to identify new funding opportunities
- Maintain a pipeline of prospective funders and help prepare for meetings or follow-ups
- Support Director of Impact in gathering materials and data for compelling, high-quality grant proposals
- Draft and revise grant content in alignment with funder priorities for large and small private and public institutional grantors
2. Raiser’s Edge Database Coordination
- Maintain and update donor records in Raiser’s Edge to ensure accuracy and usability
- Assist with policy and procedures
- Provide reports and analyses for fundraising strategy and campaign evaluation
- Oversee gift processing and acknowledgment letters
- Troubleshoot database issues and oversee training of new staff or existing team members on effective usage as needed
3. Corporate Partnership Support
- Provide administrative support for corporate partnerships, especially during the busy summer concert and event season
- Assist with sponsor communications and manage deliverables for sponsorship agreements
- Track sponsorship metrics and prepare reports for corporate stakeholders
- Support on-site events and activations to ensure seamless experiences for corporate partners
- Prepare sponsor contracts and invoices and follow up on outstanding payments
Job Requirements
- Knowledge of Blackbaud Raiser’s Edge, Raiser’s Edge NXT is a plus
- Bachelor Degree preferred
- 2-4 years aligned experience required
- Experience with data entry is preferred
- Experience with grant writing is preferred
- Proficiency in MS Word, Excel, Powerpoint
- Detail-oriented; keen analytical skills
- Excellent organization skills
- Excellent written and verbal communication skills
- Ability to internalize, articulate, and passionately promote and understand the mission, vision and values of BWCA
- Ability to handle sensitive information with strict confidentiality and maintain discretion at all times
- Evening and weekend work will be required, as needed