What are the responsibilities and job description for the Administrative Assistant position at BETTER BENNINGTON CORPORATION?
Overview
We are seeking a motivated and detail-oriented Administrative Assistant to join our small but dynamic team. This part-time, on-site role involves a blend of administrative support and hands-on event coordination. The role supports the Executive Director, Visitors Center, and assists with event planning and logistics. The Administrative Assistant will play a crucial role in supporting, planning and the execution of various events, ensuring that all aspects run smoothly and efficiently. This position requires excellent organizational skills, strong customer service abilities, and the capacity to manage multiple tasks in a fast-paced environment. Some nights and occasional weekend are required. All other duties as assigned.
Duties
- Provide administrative support to ensure smooth operations. This includes clerical tasks such as filing, data entry, and maintaining event documentation.
- Assist in the coordination and logistics of downtown events from inception to completion.
- Provide exceptional customer service by addressing inquiries and resolving issues promptly.
- Support event setup and break-down, including arranging tents, tables, decorations, and small equipment as needed.
- Maintain communication with vendors, clients, and team members to ensure all requirements are met.
- Attention to detail, the ability to multi-task, and a commitment to organizational goals are very important.
- Operate phone systems to facilitate communication on a daily basis.
- The role includes taking meeting minutes and providing assistance to board members as needed.
- Will be responsible for social media updates.
- Will assist with website tasks and maintenance.
- Support the downtown Visitors Center operations, familiarity of the area and its history are crucial.
Experience
Ideal candidates will possess the following skills :
Work Hours and Expectations
This is a part-time position, primarily during weekdays, with occasional early evenings and weekend hours. During signature festivals and events, we operate in an "all hands on deck" model, requiring additional availability and teamwork. Flexibility from both the employer and employee is essential to ensure smooth operations and success in this dynamic role.
This role is perfect for individuals who thrive in an energetic environment and are passionate about community building, working on events, and being in a public facing role. BBC staff are committed to a vibrant downtown community through collaboration, creativity, and inclusivity. If you are organized, proactive, eager to contribute to a successful nonprofit organization, and like to help visitors have a positive experience in Bennington, we encourage you to apply!